Program Specialist - Maintenance Office Administrator - Division - Huntsville

Position: Program Specialist I - Maintenance Office Administrator - Facilities Division - Huntsville (024823)

Job Description Organization

FACILITIES

Primary Location

United States - Texas - HUNTSVILLE

Job

Office and Administrative Support

Employee Status

Regular

Schedule

Full-time

Travel:
No

Salary: $3,755.32 (RET 2.5% Less)

Pay Basis

Monthly

Hazardous duty/Longevity Pay:
Longevity Pay

Work Site Visits:
Yes

Study Material:
No

Overtime Status

Non-exempt

Job Posting

Jan 16, 2026, 6:00:00 AM

Closing Date

Jan 27, 2026, 5:59:00 AM

JOB SUMMARY

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

ESSENTIAL FUNCTIONS

• A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities.
• B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents.
• C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems.
• D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs.
• E. Assists in maintaining the security of assigned inmates.
• * Performs a variety of marginal duties not listed, to be determined and assigned as needed.

MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

Graduation from an accredited senior high school or equivalent or GED.

Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.

Facilities maintenance experience preferred.

Experience in the supervision of employees or inmates preferred.

* Ability to maintain the security and integrity of critical infrastructure as it is defined by state law.

B. Knowledge and Skills

Knowledge of office practices and administrative procedures.

Knowledge of business terminology, spelling, punctuation, and grammar.

Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Skill to communicate ideas and instructions clearly and concisely.

Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.

Skill to interpret and apply rules, regulations, policies, and procedures.

Skill in problem-solving techniques.

Skill in the use of computers and related equipment in a stand-alone or local area network environment.

Skill to prepare and maintain complex records and files in an automated system.

Skill to plan work in order to meet established guidelines.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.

Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Additional Information

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week.

If any of this information is not provided, your application may be rejected as incomplete.

If you are scheduled for an interview and require any reasonable accommodation in our…