Administrative Associate II

Administrative Associate II

Department:
Dept of Criminal Justice and Criminology

Division:
Division of Academic Affairs

FLSA Status:
Non-Exempt

Hiring Salary:
Pay grade 6. See Pay Grade Table at: https://pa-hrsuit

Open Date: 01/08/2026, Open Until Filled:
Yes

Associates degree in a related field;
Bachelors degree preferred. Three years of relevant administrative assistant experience or experience in a related field. Experience in an academic setting preferred.

Performs advanced administrative assistant duties for the Department of Criminal Justice and Criminology.

• Performs advanced administrative assistant duties.
• Provides departmental or university information to students, faculty, and staff.
• Schedules and plans activities.
• Interprets policies and procedures.
• Assists in building the departmental course schedule each semester.
• Prepares departmental electronic personnel action forms (ePAFs).
• Compiles, tracks, and reviews data and reports.
• Maintains multiple databases.
• Attends meetings and takes notes.
• Prepares, reviews, revises, and distributes documents and correspondence.
• Orders and maintains supply inventory.
• Maintains workroom operations.
• Oversees departmental budgets and financial transactions.
• Handles P‑Card purchases and monitors expenses.
• Performs other related duties as assigned.

Must be able to work independently, think critically to solve problems, address matters proactively, communicate well, and complete tasks in a timely and accurate manner. Must use standard office software, including Microsoft Office Suite. Requires good knowledge of and ability to apply policies and procedures and to solve routine problems. Requires general knowledge of standard office functions.

Full Time

Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court.

Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code.