Administrative Associate II

Come and join the Bearkat community!

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.

SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition S Title Administrative Associate II FLSA status Non-Exempt Hiring Salary

This position is a pay grade
6. Please see Pay Grade Table at: https://pa-hrsuit

Occupational Category Technical/Para-Professional Department Dept of Criminal Justice and Criminology Division Division of Academic Affairs Open Date 01/08/2026 Open Until Filled Yes Educational and Experience Requirement

Associates degree in related field. Bachelors degree preferred. Three years relevant administrative assistant experience or experience in a related field. Previous experience in an academic setting preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.

Nature & Purpose of Position

Performs advanced administrative assistant duties for the Department of Criminal Justice and Criminology.

Primary Responsibilities

Performs advanced administrative assistant duties. Provides departmental or university information to students, faculty and staff. Schedules and plans activities. Interprets policies and procedures. Assists in the building of departmental course schedule each semester. Prepares departmental electronic personnel action forms (ePAFs). Compiles, tracks, and reviews data and reports. Maintains multiple databases. Attends meetings and takes notes. Prepares, reviews, revises and distributes documents and correspondence.

Orders and maintains supply inventory. Maintains workroom operations. Oversees departmental budgets and financial transactions. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned.

Other Specifications

Must be able to work independently, think critically to solve problems, address matters proactively, communicate well, and complete tasks in a timely and accurate manner. Must be able to use standard office software, including Microsoft Office Suite. Requires good knowledge and ability to apply policies and procedures and solve routine problems of a repetitive nature. Requires a general knowledge of standard office functions.

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