Event and Volunteer Coordinator

Reports to: Marketing Manager at Downtown Rescue Mission (DRM)

• Excellent verbal and written communication skills.
• Problem-solving ability both independently and in a team setting.
• Strong organizational and time management skills.
• Detail-oriented with the ability to manage multiple projects within deadlines.
• Experience creating, managing, and reconciling event budgets.
• Financial accountability and reporting skills.
• Understanding of event marketing strategies.
• Strong negotiation and vendor management skills to secure cost-effective solutions.
• Understanding of vendor and service contracts, including key terms and obligations.
• Ability to adapt quickly to resolve last-minute issues, changing needs, or challenges.
• Professionalism in handling clients, donors, volunteers, staff, and stakeholders.
• Commitment to providing excellent guest experiences.
• Proficient in Microsoft Office and Google Suite.
• Willingness to work on occasional evenings or weekends as needed to support priorities. Most duties and responsibilities are during scheduled hours on weekdays.
• Ability to sit and stand for long periods of time and lift 30 lbs. unassisted.

• Maintains positive attitude and moral Christian image (Titus 1:6-9, 1 Timothy 3:1-14).
• Build and maintain healthy relationships with coworkers, donors, volunteers, vendors and venues.
• Effectively prioritize and manage multiple projects with little supervision.
• Plan and manage a minimum of 3 primary events annually–which vary in size, location and purpose–plus additional smaller events as needed.
• Anticipate event risks and develop contingency plans.
• Manage event budgets and produce accurate financial reports.
• Collaborate with staff and volunteers to ensure event success.
• Respond to donor and volunteer inquiries in a timely and responsive manner.
• Manage routine correspondence to donors, volunteers, staff, and other constituents.
• Recruit and coordinate volunteers from the community, corporations, and churches.
• Create, update, and prioritize a queue of volunteer opportunities based on the needs of DRM programs/ministries, operations, special events, and other projects.
• Maintain volunteer records and match skills to needs.
• Seek and secure event sponsor ships and giveaways as well as gifts-in-kind.
• Establish success metrics, evaluate outcomes, and implement improvements.
• Represent DRM at events and speak publicly when needed.
• Solicit, receive, and track gifts-in-kind (non-monetary donations) as needed.
• Maintain a 40-hour work week for a full-time salary position.

• Experience in Go Fund Me  and Volunteer Hub.
• Knowledge of AV equipment and event technology.

Disclaimer:
This description is not intended to be an exhaustive list of all responsibilities, skills, efforts, or working conditions. It is intended to be an accurate reflection of the basic elements essential to the job. Job descriptions are subject to change according to the needs and vision of DRM.

For more information, please contact Amber Capello (Use the "Apply for this Job" box below).