Program Management Support Specialist

** Torch Technologies
** Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL with over 1200 employee-owners. Our team provides superior research, development, and engineering services to the Federal Government and Department of Defense. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country.

Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

As a
** Program Management Support Specialist
** your duties include, but are not limited to:
* Provide expert-level support to Department of Defense (DoD) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
* Orchestrate the collection, compilation, and synthesis of data from all active FBWS projects to produce insightful weekly summary reports for the Program Management Office (PMO).
* Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
* Monthly Activity Reports (MARs) – Providing a comprehensive assessment of program activities, performance metrics, and key accomplishments.
* PEO (Program Executive Office) Activity Reports (PARs) – Delivering high-level insights to executive leadership regarding program status, risks, and opportunities.
* Acquisition Planning Baselines (APBs) – Establishing and maintaining a detailed baseline for acquisition activities, ensuring adherence to timelines and budgetary constraints.

Notice To The Field (NTTF) – Develop and distribute timely communications to USAF and Army airfields, disseminating urgent and critical information related to FBWS operations and maintenance.
* Ensure all reporting accurately reflects key program performance indicators, including:
* Achievement of key milestones and deliverables.
* Progress against scheduled activities for the upcoming quarter.
* Detailed schedule planning, incorporating critical dependencies and timelines.

Monitoring of granular progress, identifying and tracking key "inch-stones" to ensure overall program momentum.
* Continuously monitor project activities to ensure strict adherence to contract terms and conditions.

Proactively identify, assess, and escalate potential breaches or risks to contract compliance, enabling timely mitigation and minimizing potential impact to the program.

Implement a robust suspense management system to track, prioritize, and manage all outstanding action items and deadlines, ensuring timely resolution and preventing potential delays.
* Serve as the primary liaison and point of contact for system contractor, facilitating seamless communication and collaboration.
* Provide timely and accurate responses to contractor inquiries, ensuring they have access to the most up-to-date information and resources necessary to fulfill their contractual obligations.

Facilitate the administrative processes related to contractor personnel, including Common Access Card (CAC) form completion and reverification (every six months), ensuring compliance with security requirements.
* Manage data sharing processes with the contractor, enforcing strict adherence to established security protocols and data governance policies to protect sensitive information.
* Assume accountability for the successful execution of assigned FBWS projects, from initiation to closeout.
* Demonstrate expertise in managing projects such as:

Mass Labeling Project – Streamlining and improving labeling processes across the FBWS infrastructure.

Technical Order (TO) Consolidation Project – Reducing redundancy and improving efficiency in documentation by consolidating TOs.
* Publication of TO Consolidation – Ensuring seamless dissemination of consolidated TOs to…