Athletics Operations Coordinator

Overview

Athletics Operations Coordinator

12-month, February 2026

We’re looking for someone who:

• will commit to a school mission of seeking truth, building character, and nurturing all
• understands and supports the role of athletics in an educational environment and fosters positive relationships with students, coaches, and families
• values clear communication and will represent the School effectively with internal and external stakeholders
• is a highly independent, organized, and detail-oriented self-starter capable of managing multiple priorities
• loves Huntsville…or would enjoy living in a mid-sized city ranked #1 by US News and World Report for its affordability, booming job market, and access to many activities including the arts and outdoors

At Randolph School, PK-12 students become lifelong thinkers, creative problem solvers, and fearless leaders as they learn to embrace their full potential, prepare for a purposeful future and create epic possibilities for success. Randolph School is situated on two campuses within a mile of each other in Jones Valley on the southeastern side of Huntsville, Alabama, which was named in the U.S. News & World Report’s list of best cities in the United States to live.

The 17-acre Drake campus houses pre-kindergarten through grade eight, while the Upper School is located at the 76-acre Garth campus. Through a commitment to excellence in academics, the arts, and athletics, the school’s program and its faculty demand diligence and discipline while encouraging creativity and discovery. Above all, the school emphasizes honor, integrity, and character so that all in partnership with Randolph are elevated and inspired to enrich their families, communities, the nation, and the world.

Randolph School seeks a highly organized and detail-oriented Athletics Operations Coordinator to provide administrative and operational support to the athletics program. This position plays a key role in managing departmental communications, maintaining accurate athletic records, supporting budget administration, and coordinating home athletic events and team logistics. The ideal candidate will bring strong communication and interpersonal skills, experience in administrative support (preferably in an athletic or educational setting), and the flexibility to support a dynamic schedule that includes athletic events.

This role works collaboratively with students, coaches, school administrators, faculty and staff, parents, and community partners to ensure a positive and effectively managed athletics program.

• Compose and send routine correspondence on behalf of the athletic department (coaches, athletes, parents, ASHAA, other schools, referee/official associations, etc.)
• Manage Student Information System records (contact information, rosters, schedules, early releases, program fees, etc.) for athletes and coaches
• Oversee budget administration for athletics event concessions and gate, and assist with budgeting, purchase orders, and tracking departmental expenses
• Coordinate and support home event gate and concessions set up, volunteer shifts, theme nights, and clean up
• Assist with team arrangements, such as travel, pre-game meals, senior banners, and team pictures, and end-of-season awards
• Partner with Randolph Community Network Athletics Chair to organize volunteer training each season and to coordinate volunteers for home events
• Take an active role in professional activities and attend relevant professional meetings and conferences
• Transport students, school equipment or travel for school business to alternate locations using a company or personal vehicle

• Bachelor’s Degree in a relevant field required
• Minimum of 2 years experience in administrative support, preferably in athletics or education
• Demonstrated ability to manage budgets effectively
• Exceptional communication and organizational skills
• Current drivers license and personal vehicle insurance
• Must be authorized to work in the U.S. without requiring sponsorship

Interest and ability to contribute to our clubs, athletics, and extracurricular programs is an additional consideration.

As a member institution, Randolph School is committed to the principles of diversity as stated by the National Association of Independent Schools (NAIS). In that spirit, Randolph School does not discriminate in violation of the law on the basis of race, religion, creed, color, sexual orientation, age, physical challenge, nation of origin, gender, or any other characteristic.