Project Administration Specialist to USACE

Project Administration Specialist to USACE (Huntsville, AL) Job Summary/Essential Functions

• Support the Government lead Project Managers in all actions necessary to monitor and manage the Contractor’s performance and execution of their service orders; assemble and prepare technical review packages, coordinate and track in‑house taskers, service order packages, review billings, prepare PowerPoint presentations, close out and use pivot tables.
• Interact and interface with government customers on a daily basis.
• Reconcile transactions by comparing and correcting data.
• Perform data analysis.
• Assist in analyzing expenditures as they relate to budgetary constraints and prepare reports of anticipated surplus or shortfall for all projects.
• Attend meetings and participate in telephone conferences.
• Initiate, in coordination with members of the project delivery team (PDT), part of the service desk; receive, track, check mathematical correctness, ensure proper CLINs are billed, assemble and prepare technical review packages, route for engineer technical and cost assessments for PM/PgM approval, and to the contracting officer for final approval as required.
• File documentation, close action in the Excel database, check billings for correctness, input Government‑approved invoices, and document all tasks.
• Track and provide accurate statuses, metrics, and contractual obligations to meet project performance requirements and customer expectations.
• Track expenditures for labor, travel, and purchases of services throughout the fiscal year.
• Prepare pivot tables and briefing material on program status for presentation to Government agencies, the KO, and the COR.
• Assist Program/Project Managers in tracking all contract actions.
• Perform other tasks assigned by Program/Project Managers.

• Minimum Bachelor’s Degree.
• Math or Information Systems degree desired.
• 7–12 years of experience required.
• Ten or more years of relevant experience may substitute for education, and an advanced degree may substitute for two years of experience.

• Advanced knowledge of Excel, Pivot Tables, Access, and PowerPoint.
• Public Trust desired.
• Must be able to obtain a clearance.

Huntsville, AL

Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates, employee assistance program, tuition assistance program, 401(k) Plan, and a fun and enthusiastic work environment that promotes a work/life balance.

Full‑time position. This position is currently onsite, in‑office.