Facilties Administrator​/Coordinator

Overview

FMS Aerospace, a division of Bridger Aerospace, is currently seeking an experienced, full-time Facilities Administrator/Coordinator for our Huntsville office location. This position encompasses multiple areas of assistance as needed. The successful candidate will assist with facilities and inner office/administrative needs, support daily operations and maintenance coordination, manage outside vendor and building services relationships, ensure safety and compliance, and provide general administrative support.

This role helps keep the workplace functioning efficiently, safely, and smoothly for all employees.

• Serve as the primary point of contact (POC) for facility issues, requests, and inquiries.
• Monitor the condition of the facilities and coordinate repairs and/or maintenance as needed.
• Oversee and supervise various facility needs and projects, as delegated.
• Primary POC for outside subcontractors and vendors servicing facility-related issues/needs/repairs for the campus (including, but not limited to HVAC, plumbing, electrical, pest control, dumpsters, utilities, appliances, building repairs, permits, badging system, security gates, security cameras, etc.).
• Provide support to facility-related items for the Huntsville office location, which includes all 4 buildings on campus, an offsite manufacturing leased facility, and offsite storage/hangar locations.
• Conduct regular inspections to ensure cleanliness, safety, and proper functioning of building systems.
• Ensure the facility complies with health, safety, and environmental regulations and is building code compliant.
• Ensure adequate backstock of office consumables is maintained.
• Assist with front office coverage when members of admin team are offsite or unavailable.

• Schedule and oversee repairs and preventive maintenance on building systems, and service visits.
• Manage vendor relationships, ensuring work is completed on time and within budget.
• Ensure company vehicles and trailers are current on all service maintenance and registrations.
• Track maintenance contracts and service agreements; renew as needed.

• Ensure the facility complies with health, safety, and environmental regulations.
• Assist with safety protocols, emergency preparedness plans, and evacuation procedures.
• Monitor and restock safety and emergency supplies.

• Maintain/oversee compliance on safety-related items, such as fire extinguishers, first-aid kits, and updates to safety SDS manuals to ensure OSHA compliance.

• Maintain records of maintenance activities, permits, inspections, and invoices.
• Manage inventory of supplies such as general office needs, cleaning products, and consumables.
• Run errands to offload time-consuming offsite pickups/drop-offs (e.g., vendors, Sam’s Club runs, Wal-Mart runs, Costco runs, office supply orders).
• Distribute incoming shipments to their respective departments as they are received.
• Assist with budgeting and tracking facility-related expenses.
• Support onboarding by arranging employee access badges and workspace/office setup.
• Assist with space planning, seating assignments, and office moves as they arise.

• Minimum of a high school diploma
• Relevant experience in facilities support, vendor management, office management, or a related field
• Must be U.S. citizen
• Valid driver’s license

• Strong organizational and multitasking abilities
• Strong interpersonal skills and the ability to work proficiently with remotely located employees as well as in a team environment
• Ability to troubleshoot issues and coordinate solutions
• Excellent communication and customer service skills
• Proficiency in English (written and spoken)

• Basic knowledge of building systems (HVAC, electrical, plumbing) is strongly preferred
• Proficiency with Microsoft Office and facility management software is a plus
• Forklift experience is a plus

• Primarily onsite role, but involves occasional trips to offsite facilities as well
• Company vehicle will be utilized during working hours, as needed
• May require occasional lifting (up to ~50…