Administrative Assistant

Overview

Job Description: Aviation & Missile Solutions (AMS) is currently seeking an experienced Administrative Assistant to join our Huntsville, AL team.

The candidate will provide administrative support to all departments of the company, to include scheduling, meeting coordination, event planning, and a variety of duties as assigned. Responsibilities include but not limited to:

• Responsible for fostering good relations in all encounters between customers, employees and management.
• Maintain profound professional skills and ensures strict confidentiality.
• Composes, types, and transcribes correspondence, forms, reports, minutes, presentation materials and other written communications, if needed.
• Manages preparations for senior management and department director meetings.
• Plans and completes special projects and assignments, organizes Board and Leadership group social events, retreats, as well as other requested activities.
• Order office supplies as needed for the corporate building and handle special supply requests.
• Prepares materials, agendas, minutes, etc., for meetings and events as assigned.
• Plans/coordinates special functions as requested.
• Assists with coordination of offsite meetings, including scheduling/setting up rooms/venues, ordering food, purchasing prizes, and final slide deck revisions.
• Other duties as assigned.

Selected candidate must possess:

• Five years of administrative experience required.
• Must be efficient in supporting a government contractor and DoD environment.
• Experience with DTS desired.
• Excellent oral and written communication skills, with experience using Microsoft Office, Excel, Word, PowerPoint, Outlook, and TEAMS.
• Requires critical thinking skills, decisive judgement and the ability to work with minimal supervision.
• Verbal and written ability to give information and present ideas essential in administrative management, if requested.
• Ability to problem-solve effectively and handle stress in a positive manner.
• Maintain harmonious relationships with all levels of employees and customers.

AMS is proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.