Secure Facility Occupancy Planner

Job Family

Capital Projects & Infrastructure Consulting

None

Active Top Secret (TS)

Occupancy Planner must possess corporate space planning knowledge and support the Project Management staff through the course of projects. The position requires an individual with the ability to gather, document and interpret the space utilization of the client business units. The Occupancy Planner must effectively operate in a dynamic, fast paced business environment. The individual must possess excellent interpersonal and communication skills, be team-oriented and maintain a positive attitude while providing occupancy and space planning support.

The Occupancy Planner must be able to clearly communicate processes, standards and occupancy planning information demonstrating knowledge of responsibilities. This position description provides a baseline of technical areas of the Occupancy Planner; however, this list does not restrict performance requested on other related assignments. The general responsibilities of the Occupancy Planner are as follows, to include but not limited to:

• Responds to client space needs, ensuring that administrative and technical staff resolve problems promptly
• Ensures strategic/organizational design, and services are provided in compliance with client policies, procedures, regulations and contractual obligations and standards
• Recommends alterations, maintenance, and reconditioning as necessary
• Contracts for and supervises vendor services as required
• Coordinates tenant move-ins and move-outs, and "walk-through" spaces with tenants
• Acts as point of contact with property owners to ensure that goals and objectives are being met
• Prepares and delivers timely, accurate and complete reports for executive leadership as requested
• Forecasts management plans and prepares monthly performance, explaining variances for executive leadership
• Provides technical analysis, forecasting and special studies to ensure strategic fit throughout the organization
• To support occupancy planning with current, accurate, departmental-level occupancy information, maintain the planning database, and capture post-move space assignments
• Partner with Building Planners, Project Managers, and Project Coordinators in maintaining building occupancy information and providing project support for portfolios
• Field verify occupancy planning data; perform frequent building walks to evaluate and document current space utilization of departments/areas
• Maintenance of accurate employee data and building drawings in database
• Compile quarterly report data; perform headcount/space allocation analyses and provide detailed/accurate report of this information for review
• Meet with client space contacts to update and maintain space utilization, reorganization updates, and provide project move support
• Support Workplace Strategy Team in reviewing and maintaining space allocation plans, options, and schematic plans
• Support Project Managers with project details including running reports, gathering data, creating project charters, and coordinating project activities as necessary
• Prepare Excel spreadsheets, Pivot tables and PowerPoint presentations to report findings and provide detailed/accurate reporting information to internal team
• Have working knowledge of AutoCAD and be fully sufficient using Outlook, MS Office, Power Point and Excel

• An ACTIVE and MAINTAINED "SECRET" Federal or DoD security clearance. Once onboard with Guidehouse, new hire MUST be able to OBTAIN and MAINTAIN a Federal or DoD "TOP SECRET" security clearance.
• Bachelor's degree; or FOUR (4) years of professional experience related in 2 or more of the following: occupancy/space planning, facilities planning, facility maintenance, commercial office project work, manufacturing, and/or lab environments
• FIVE (5) or more years of work experience in Construction, Facility, or Project Management

• An ACTIVE and MAINTAINED "TOP SECRET" Federal or DoD security clearance
• Ability to develop conclusions and recommendations
• Create reports and deliverable text clearly and comprehensibly
• Possess working knowledge of CAFM software, space management systems, and relational database functionality
• Proficiency in reading architectural drawings
• Proficiency in MS Office Suite software applications
• CAFM database knowledge a plus.

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance
• Personal and Family Sick Time & Company Paid Holidays
• Position may be eligible for a discretionary variable incentive bonus
• Parental Leave and Adoption Assistance
• 401(k) Retirement Plan
• Basic Life & Supplemental Life
• Health Savings Account, Dental/Vision & Dependent Care Flexible Spending Accounts
• Short-Term & Long-Term Disability
• Student Loan Pay Down
• Tuition Reimbursement,…