Administrative Assistant

Overview

Aviation & Missile Solutions (AMS) is currently seeking an experienced Administrative Assistant to join our Huntsville, AL team.

• Provide administrative support to all departments of the company, including scheduling, meeting coordination, event planning, and other duties as assigned.
• Foster professional relations in all encounters between customers, employees, and management.
• Maintain professional skills and ensure confidentiality.
• Compose, type, and transcribe correspondence, forms, reports, minutes, presentation materials and other written communications as needed.
• Prepare materials, agendas, minutes, etc., for meetings and events as assigned.
• Manage preparations for senior management and department director meetings.
• Plan and complete special projects and assignments; organize board and leadership group social events, retreats, and other requested activities.
• Order office supplies for the corporate building and handle special supply requests.
• Plan/coordinate special functions and assist with offsite meetings (scheduling/room setup, catering, prizes, and slide deck revisions).
• Other duties as assigned.

• Five years of administrative experience required.
• Efficient in supporting a government contracting and DoD environment.
• Excellent oral and written communication skills; experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and TEAMS.
• Critical thinking, decisive judgment, and the ability to work with minimal supervision.
• Verbal and written ability to convey information and present ideas essential in administrative management.
• Ability to problem-solve effectively and manage stress positively.
• Maintain harmonious relationships with all levels of employees and customers.

AMS is proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Administration support