Construction Project Coordinator

Overview

We are seeking a Project Coordinator to join our federal team based in Huntsville, AL. This role will support Project Managers, Operations Teams, and Engineering teams to ensure consistent delivery of construction documentation (RFIs, RFPs, submittals, invoices), reports, tasks and assignments for a portfolio of projects going on simultaneously.

At Johnson Controls, we support our nation’s most critical facilities, the people who occupy them, and the missions they enable. Johnson Controls Federal Systems (JCFS) is a specialized team serving as a trusted partner to the federal government. We help modernize U.S. military installations, Department of Defense and other federal agency facilities to be smarter, more resilient, efficient, sustainable, and secure.

Shift: First shift/Day shift hours, Monday - Friday

Pay Range: $24.00 - $34.00 per hour ($50,000 - $70,000 annual) based on experience

Benefits: Eligible for benefits on first day of employment

Vacation: 3 weeks of paid vacation per calendar year

Travel Required: Very limited.

• Support the projects business activities such as RFIs, RFPs, submittals, subcontract processing, managing project documentation, support of booking or cost tracking system entry, and customer invoicing
• Complete the delivery of project or sales related administrative tasks to ensure customer expectations and internal project financial commitments are met
• Support new contracts and manage any changes to existing maintenance and service, retrofit or PSA contracts, Labor and Material tickets, and service order management tickets
• Assist with the subcontract process. Generate subcontracts online or using templates. Organize subcontractor documentation such as waivers, certificates of insurance, wrap ups, and bonding information. Manage subcontractor invoices by releasing for payment or researching payment problems.
• Manage project documentation files. Gather documents such as submittal documentation, customer communication, subcontracts documents, and proposals. Complete project closeout checklists including as-builts, final invoicing to the customer, warranty letters, project books and training documentation.
• Produce submittal packages for use by technicians, engineers or the customer. Gather documents such as network flow diagrams, room schedules, project bill of materials, etc.
• Assist with procurement of materials utilizing electronic purchasing/ordering tools to enter and track project materials
• Work with project management to ensure cost scheduling and re-estimates are entered into the tracking system. Enter project dates, schedules, and contract costs as directed
• Assist management in the coordination of safety programs. Verify that monthly toolbox training and safety reporting are completed. Work with project management to ensure employees have the proper safety equipment
• Performs other duties as required to support the project team

• Experience supporting project related teams in the construction or building maintenance industry
• Proficient computer skills with general Windows environment, Microsoft Office software, and email
• Must have strong interpersonal skills to effectively communicate with both internal and external clients

• Experience working with government contracting
• Experience working with construction documentation; RFIs, RFPs, submittals, etc
• Proficiency working with Microsoft Project
• Advanced skills working with Microsoft Excel and Power Point
• Ability to prioritize work activities based upon financial impact to desired business goals

• High School Diploma or equivalent required. Associates Degree (or higher) preferred.
• Experience and/or basic project accounting or costing principals

At Johnson Controls (NYSE:

JCI), we are One Team working collaboratively to create purposeful solutions that make a difference in the world. We are a Fortune 500 company with more than 100,000 employees worldwide offering the world`s largest portfolio of building technology products, solutions and services. As a member of our Federal Systems team, your work matters. We value and recognize your contributions and want to help…