Board Relations Administrator

Position Summary

This individual serves as a trusted, discreet, and professional representative of the CEO’s and COO’s offices, upholding the highest standards of organization, accuracy, and confidentiality.

• Coordinate all aspects of Board of Directors and committee meetings, including scheduling, logistics, agenda development, and preparation/distribution of materials.
• Record and prepare official meeting minutes for board and committee meetings.
• Maintain and update the Board portal and governance records, including bylaws, policies, rosters, and contact information.
• Ensure compliance with board governance procedures, legal requirements, and documentation standards.
• Serve as the primary liaison between board members and executive staff, ensuring timely communication and follow-up on board actions.
• Assist in the onboarding and orientation of new board members.
• Coordinate board-related events, including retreats, special meetings, and recognition activities.

• Provide high-level administrative support to the C-Suite and executive team as assigned by the EA.
• Assist the EA to the CEO with managing executive calendars, scheduling internal and external meetings, and coordinating travel logistics.
• Prepare meeting agendas, briefings, presentations, and reports for executive meetings and external engagements.
• Assist with special projects, research, and internal coordination as assigned.

• Collaborate with departments such as Finance, HR, and Operations to align information needed for leadership or board reporting.
• Maintain confidentiality of all sensitive organizational and personnel information.
• Promote effective communication and teamwork between departments, board members, and leadership.

Education: Bachelor’s degree in business administration, communications, or related field required.

Experience: Minimum of 5–7 years of executive-level administrative experience, including direct experience supporting a Board of Directors or senior leadership team. Experience in nonprofit, education, museum, or government environments preferred.

• Strong organizational, communication, and writing skills.
• Proven ability to manage multiple priorities and deadlines with precision.
• High degree of professionalism, discretion, and judgment.
• Excellent attention to detail and accuracy in documentation.
• Proficiency with Microsoft Office Suite, board management software (e.g., OnBoard or similar), and virtual meeting platforms.
• Ability to build positive relationships and work collaboratively with board members and staff.

• Board & Governance Administration
• Executive-Level Communication & Coordination
• Project & Meeting Management
• Organizational Systems & Record-Keeping
• Professionalism, Discretion, & Integrity
• Interpersonal Effectiveness & Team Collaboration