Executive Assistant -Huntsville

Position Title: Executive Assistant - Huntsville

Location: Huntsville, AL

Job Category: Administrative

Salary Range: $64,120 - $106,430

Auburn University’s Office of the Senior Vice President for Research and Economic Development is seeking an accomplished and highly skilled professional to serve as Executive Assistant at the Huntsville-based Applied Research Institute. This dynamic, high‑visibility role provides comprehensive executive support and strategic coordination for leadership teams in both Huntsville and Washington, DC. It ensures the seamless execution of complex scheduling, travel, meeting management, and priority initiatives.

Beyond core administrative functions, the position leads operational logistics, advances cross‑functional projects, and strengthens organizational communication and efficiency. Through these efforts, the role enables executive leaders to remain focused on mission‑critical objectives and long‑term strategic priorities.

• Manages complex calendars for multiple executives, including scheduling, conflict resolution, and coordination of domestic and international travel.
• Prepares agendas, briefing materials, presentations, and follow‑up documentation for meetings, receptions, and events.
• Handles highly confidential and sensitive information with exceptional professionalism, judgment, and discretion.
• Screens and directs phone calls, visitors, and correspondence, ensuring timely and accurate routing to appropriate departments.
• Serves as a primary liaison between internal teams and external stakeholders, including donors, alumni, partner organizations, and the general public.
• Facilitates clear and effective communication across the organization, ensuring the seamless flow of routine and non‑routine information.
• Leads and supports special projects that strengthen business operations, improve processes, and enhance organizational effectiveness.
• Conducts research, analyzes information, and prepares summaries or recommendations to support executive decision‑making.
• Proactively identifies operational improvements and ensures alignment of priorities with executive goals and strategic initiatives.
• Plans and manages logistics for board meetings, off‑site leadership events, and large‑scale organizational gatherings.
• Coordinates meetings, receptions, and events for the Huntsville and Washington, DC offices as needed.
• Oversees office operations and administrative functions, including onboarding, training, and mentoring of assigned staff.
• Leads the Huntsville administrative team, fostering a collaborative, efficient, and high‑performing work environment.
• Manages travel arrangements and oversees administrative processes related to financial records, documentation, reimbursements, and compliance for both the Huntsville and DC offices.

• Life‑Changing Impact:
  Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
• Culture of Excellence:
  We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
• We’re Here for You:
  Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
• Sweet Home Alabama:
  The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top‑ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
• A Place for Everyone:
  Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.

Bachelor’s degree—No specific discipline and 8 years of experience in complex administrative support services.

Experience may be accepted in lieu of education.

• Strong understanding of human resources administration, budgeting, accounting, payroll practices, and core financial principles.
• Thorough knowledge of office operations, business policy development, and general administrative best practices.
• Advanced proficiency in computer software and communication tools.
• Skilled in accurately…