Administrative Services Assistant

ADMINISTRATIVE SERVICES ASSISTANT RESUME EXAMPLE

Published:
Nov 08, 2024 - The Administrative Services Assistant manages department budgets, analyzes and interprets reports, and oversees payroll for student and temporary staff. Recommends operational improvements to enhance compliance with university policies, ensuring efficient handling of expenditures and travel schedules. Coordinates theatre rentals, class scheduling, and scholarship programs, supporting departmental needs through meticulous planning and organization.

Job Summary:

• Managing busy front desk assisting front window visitors and deliveries, phones, mail, escorting with a company vehicle, production and product shipping data entry, purchase order generation and fax after approval, inventory and ordering of office supplies, filling kitchen supplies.
• Assist with contractor timecard process, email product shipments to logistics mailbox, process security Gate clearances and Gate badges as needed, and backup for safety orientations.
• Escort for non-TWIC visitors in and out of the refinery, pick up UPS and delivery from the refinery warehouse, and general administrative services.
• Use computer-based programs, copy machines, calculators, and other related standard office equipment to type letters, reports, correspondence, and forms.
• Perform straight data input to prepared spreadsheets and simple posting of information to established ledgers.
• Answer telephone inquiries, take and relay messages, and greet visitors.
• Sort and deliver departmental mail.
• Maintain and stock department office supplies.
• Participate in TQM activities as requested including CQI subcommittees, probes, peer review, audit and/or tracer activities.

Skills on Resume:

• Front Desk Management (Hard Skills)
• Data Entry (Hard Skills)
• Purchase Order Processing (Hard Skills)
• Inventory Management (Hard Skills)
• Administrative Support (Soft Skills)
• Communication (Soft Skills)
• Quality Management Participation (Soft Skills)

Job Summary:

• Disseminate information regarding DR programs and services to prospective students, families, staff, and faculty by phone, e-mail, or letter.
• Keep brochures and other outreach fliers updated as well as keeping up with all forms.
• Assist staff in the coordination of special events.
• Enter, maintain and reference student data in the DR database.
• Keep all student information updated by semester year accommodations and demographics.
• Obtain and track all student information as well as maintain and secure all student confidential files.
• Enter, maintain, and reference employee data in Legal Files.
• Input, track and process purchasing documents, budgetary items, deposits, and travel.
• Maintain office supplies and orders in a timely manner.
• Continually update front office organization.
• Codify office policies and procedures.
• Support DR staff with daily tasks and special assignments.
• Input and track all DR employee and student-related information including timekeeping and employee related input.

Skills on Resume:

• Information Sharing (Soft Skills)
• Document Updating (Hard Skills)
• Event Coordination (Hard Skills)
• Data Management (Hard Skills)
• File Management (Hard Skills)
• Budget Tracking (Hard Skills)
• Supply Management (Hard Skills)
• Policy Codification (Soft Skills)

Job Summary:

• Greet and answer questions for all office visitors.
• Screen phone calls and schedule student and employee appointments for DR staff.
• Lead efforts to recruit, train, and manage student staff to assist with the front desk and other assigned office duties.
• Send out calendar invites.
• Schedule rooms or virtual spaces.
• Assist the Diversity Coordinator in scheduling monthly meetings (by academic year).
• Take minutes at designated meetings when the program GA cannot attend due to class schedule.
• Assist with events (planning, budgeting, outreach, etc.).
• Schedule meetings for the Commission on Commissions.
• Assist with funds transfers and payments for…