Executive Administrator

Executive Administrator

Location:

Huntsville, AL (On-site)

Canvas is seeking a highly motivated Executive Administrator in Huntsville, AL to perform mid-level administrative functions for the International Apache Project Office.

• Contingent upon award
• Administrative functions including office automation secretarial functions (typing, checking and correcting documents for spelling, grammar, and proper formatting per AR 25-50 and other policy documents) in support of INTL Apache PdM, DPdM, Product teams, Functional teams, and special staff.
• Proficiency or familiarity with Global Protect, VMware, MS Teams, teleconferencing, and videoconferencing tools.
• Receives visitors and telephone calls; quickly ascertains the best individual or team for forwarding calls and visits.
• Plans, coordinates, and schedules briefings and conference rooms.
• Manages multiple calendars and appointments, including key leaders, the INTL Apache Master Calendar, and the INTL Apache Long Range Calendar. Plans travel and prepares travel authorizations and vouchers.
• Coordinates and prepares agendas for meetings. Organizes and coordinates conferences and ceremonies.
• Familiarity with formatting and processing awards and the lead times required for the given level of award submission.
• Proficient or familiar with the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS); performs reviews and administrative functions for both programs.
• Proficient in utilizing office automation equipment.
• Receives and reviews incoming and outgoing messages.
• Maintains subject matter files. In processes incoming and out processes departing personnel.
• Assists PdM, DPdM, and Ops specialist with developing office policies and procedures and keeping them current.
• Conducts analysis of requirements, develops recommendations and plans, establishes and schedules required working groups, and coordinates and manages resources through completion of assigned special projects.
• Ensures proper handling and distribution of classified materials.
• Responds to requests for information and routes to appropriate action agent.
• Collects and reports daily personnel accountability to INTL APache Ops.
• Performs other duties as assigned.
• U.S. citizenship required.

• Minimum Bachelor’s degree with 8 years of relevant work experience.
• Strong interpersonal skills.
• Proficient in Microsoft Office with a strong background in Excel and PowerPoint.

• Proficient or familiar with Global Protect, VMware, MS Teams, teleconferencing, videoconferencing tools, and ETMS2 Tasker tracking system.
• Proficient or familiar with the Defense Travel System (DTS) and the Automated Time and Attendance Production System (ATAAPS).

Must have an active Secret clearance.

Founded in 2007, Canvas connects a passion for going beyond the expected with the knowledge and expertise to deliver what our clients need now and in the future. Canvas has been recognized as a Great Place to Work Certified™, Fortune Best Small Workplace™, Fortune Best Workplace for Millennia ls™ (2022), Best Place for Working Parents (2022 & 2023), HIRE Vets Gold Medallion Awardee (2021 & 2022), Best Places to Work Awardee, 2019 Government Contracting - Technology Business of the Year, and Woman-Owned Small Business of the Year (2018) by the Huntsville/Madison Chamber of Commerce.

• Competitive Wages*
• Medical, Rx, Dental & Vision Insurance
• Generous company‑funded Basic Life Insurance
• Company‑funded Short‑Term & Long‑Term Disability
• 11 Paid Federal Holidays
• Generous Paid Time Off (PTO)
• Dependent Care and Medical Flexible Spending Accounts
• 401(k) retirement plan with company match and 100% immediate vesting
• Tuition Reimbursement for ongoing training, continuing education, or advanced degree programs
• Robust Employee Assistance Program
• Employee Referral Bonus Program
• Corporate Sponsored Events & Community Outreach
• Spot Awards for exemplary individual performance
• Discretionary performance‑based bonuses
• And many more!
• Final compensation for this position is determined by a variety of factors, such as a candidate’s relevant work experience, skills, certifications, and…