Program Coordinator - Marshall University School of Medicine

Program Coordinator - Marshall University School of Medicine

Huntington, WV, USA

Posted Tuesday, November 18, 2025 at 5:00 AM

Job Responsibilities :

Supports the Office of Admissions, Advising, and Student Life by coordinating comprehensive administrative, operational, and programmatic functions, including :

• Scheduling meetings, coordinating calendars, and managing appointments, interviews, and follow-up sessions for applicants, students, and staff.
• Coordinating room reservations, technology and AV needs, catering, materials preparation, and event‑related communications.
• Maintaining program files, multiple databases, surveys, and records while ensuring strict adherence to FERPA, institutional policies, and professional confidentiality standards.
• Supporting compliance and accreditation processes by collecting required documentation, monitoring deadlines, and organizing materials for internal and external reviews (I, website, social media, recruitment materials, etc.).
• Providing logistical support for events, programs, and office initiatives, including orientations, interview days, student activities, and advising programs.

Supports the Office of Outreach and Student Engagement by:

• Handling logistical details for outreach events, including material transport, and venue booking, food, etc.
• Monitor and report on the outreach program's budget, tracking expenses and processing payments.
• Manage recruitment records and databases, ensuring accurate and up-to-date information on prospective students and outreach activities.
• Act as a primary point of contact for inquiries from applicants, advisors, and community members.
• Assists with community outreach, creating QR codes, outreach materials

and letters, updating websites, updating and organizing pathway program schedules, and coordinating meetings.

• Assists with training and programming for students, staff and faculty while creating a structure that supports a culture of access and engagement throughout the organization.

Supports the Office of Faculty Advancement by:

• Maintaining the Faculty Information System database, ensuring accuracy, completeness, and timely updates.
• Provide administrative support to the Faculty Council, including scheduling and organizing monthly meetings, recording and archiving meeting minutes, and maintaining records on the Faculty Council website.
• Support the Faculty Promotion and Tenure Committee by collecting and reviewing dossiers for completeness prior to submission to the PAC for review.
• Coordinate and conduct faculty elections for Faculty Senate committees and subcommittees, ensuring appropriate representation from JCESOM.
• Provide administrative support for faculty, student, and staff award

programs, including nominations, communications, and documentation.

• Manage the Office of Faculty Advancement (OFA) budget and maintain multiple databases related to faculty committees, meetings, annual evaluations, mentoring activities, and exit interviews.
• Ensure the OFA website remains accurate, current, and regularly updated with essential information, resources, and announcements.
• Assist in organizing new faculty “Meet and Greet” events, Faculty Success
• Series sessions, and other faculty development activities, including the PACE Teaching Certificate Program, Summer Teaching Academy, Research ASPIRE Program. Assist in program evaluation of all Office of faculty advancement Activities.
• Performs other duties as assigned or requested.

Education: Bachelor’s degree in business or health care administration preferred

Experience:

Three years’ experience in a healthcare setting. Must be proficient in database and spreadsheet management (i.e. Microsoft Office). Familiarity with digital publishing is preferred. Must possess strong organizational, time‑management, communication, and problem‑solving skills.

Internal applicants must call HR atext. 11653 to determine eligibility before applying.