Administrative Assistant

Overview

Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley.

Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Annual and Sick Leave – Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance – Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits – Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans – Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance – Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs – PEIA provides various care management programs and the Pathways to Wellness program.

We are . . Marshall!

Position Title
Administrative Assistant

Banner Position Number
000763

E-Class
CN - Class Nonexempt FT .53 or >

Classification Title
Administrative Assistant

Department
Mathematics & Physics - MU2560

Job Description
Duties include:

• Manages the day-to-day clerical, general fiscal and administrative functions.
• Budget:
  Prepares, submits, summarizes, and communicates budget information. Financial manager for all funds including state, MURC, Foundation and faculty startups. Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation (MURC) policies.
• Personnel:
  Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Time and Attendance Manager. Post open GA positions in People Admin. Prepares and approves online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others.
  
  Manages and audits leave.
• Travel:
  Arranges and coordinates travel for department staff, faculty,…