Dual Credit Program Coordinator

Overview

This position encompasses two interrelated functions. First, it reports to the Director of Off-Campus Centers and Academic Programs, handling administrative duties for the South Charleston campus. Second, it serves as a liaison between individual high schools and Marshall University with the main purpose of establishing dual credit and dual enrollment courses for high school students.

• Administrative Duties:
  Managing office communications with internal staff and external partners, including responding to phone inquiries and addressing requests or concerns in a professional manner.
• Developing the master course schedule for South Charleston campus.
• Assessing course requirements and collaborating with relevant departments to address class concerns or cancellations.
• Managing pricing and procurement for the South Charleston campus.
• Handling encumbrances and requisitions.
• Supporting the director of the South Charleston campus in recruiting adjunct faculty and managing related paperwork.
• Procure required materials and supplies for the South Charleston Campus.
• Generating drafts of correspondence and reports for the Director of Off-Campus Programs.
• Organizing, participating in, and recording minutes for meetings.
• Identifying and evaluating opportunities to expand degree, micro-credentialing, and professional programs on campus.
• Facilitating the execution of various projects and initiatives on the South Charleston campus.

• Academic Programming:
  Verifying that high school teachers have the appropriate credentials and qualifications to teach the college-level classes and starting the proper approval process for both the instructor and the course at Marshall University.
• Informing students about application criteria and collecting applications from qualified high school early-entry applicants.
• Submitting application materials to the Marshall University Office of Admissions, tracking admissions status, and resolving any pending issues.
• Partnering with University staff to manage course development and entry.
• Completing the enrollment of eligible students in sanctioned dual credit courses and tracking their progress and schedule modifications.
• Communicating key university dates and processes, such as enrollment, withdrawal, and grade entry deadlines.
• Facilitating student withdrawals when necessary.
• Facilitating communication between Marshall University departmental faculty and dual credit instructors teaching courses on behalf of the department.
• Coordinating with appropriate University personnel to establish third-party payment agreements with schools and counties.
• Supporting the Director in creating additional dual credit programs, initiatives and opportunities.
• Providing aid to the Director in student recruitment for online courses in assigned dual credit high schools.
• Helping high school teachers submit course syllabi, midterm grades, and final grades to MUBERT.
• Supporting the Director by organizing and executing marketing and promotional activities, including outreach efforts, informational tables, and promotions to counties, school districts, and civic organizations.
• Working with academic departments to assist with their special programs that support high school students and teachers.
• Collaborating with teachers, districts, and schools to manage and complete essential documentation and records.
• Supporting the coordination with districts and schools to develop new dual credit opportunities.
• All other duties as assigned.