Administrative Assistant

Overview

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley.

Marshall University’s mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Position Title: Administrative Assistant
Banner Position Number: 000763
E-Class: CN - Class Nonexempt
FT: .53 or >
Classification

Title:

Administrative Assistant
Department: Mathematics & Physics - MU2560

Job Description

• Manages the day-to-day clerical, general fiscal and administrative functions.
• Budget:
  Prepares, submits, summarizes, and communicates budget information. Financial manager for all funds including state, MURC, Foundation and faculty startups. Responsible for purchasing cards and fulfills purchasing requirements for all teaching and research purposes, which requires knowledge of WV state and Marshall University Research Corporation (MURC) policies.
• Personnel:
  Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Time and Attendance Manager. Post open GA positions in People Admin. Prepares and approves online payroll certifications. Reviews and reconciles payroll registers, and updates pay distribution. Serves as the local point of contact on payroll issues. Prepare PARs for all open positions, manage and process payroll for faculty, hourly employees, on and off-campus adjuncts, grad assistants, and others.
  
  Manages and audits leave.
• Travel:
  Arranges and coordinates travel for department staff, faculty, students, and incoming guests and speakers.
• Academic:
  Participate in preparing teaching schedules, and coordinates room assignments. Enter courses, teaching assignments, and room assignments into Banner.
• Graduate Admissions:
  Member of graduate admissions/graduate assistant committee for MA/MS students. Contact person for Graduate Admissions Office and prospective students.
• Performs other duties as assigned, to support the mission and function of the department.

Location: MU - Marshall University
Salary Range: $28,777 to $37,410. Salary is commensurate on education, experience, and education
Salary Grade: 2
Salary Type: Salary
Time Type: Full-Time

Required Qualifications

• Education:
  
  Associates Degree or Vocational School
• Experience:
  
  1-2 years of experience in a professional administrative clerical position, with strong written and oral skills. Must possess interpersonal communication, problem solving and organizational skills. Ability to track and prioritize multiple tasks and demonstrate professionalism, initiative and good judgment.

Preferred Qualifications

• Education:
  
  Bachelor’s degree
• Experience:
  
  —

Posting Number: MU1109NE
Open Date: 12/19/2025
Close Date: Open Until Filled
Special Instructions

Summary:

Required Documents

• Resume
• Cover Letter

Optional Documents