Payroll & Financial Systems Specialist

About Mach Industries

Founded in 2022,
Mach Industries is a rapidly growing defense technology company focused on developing next-generation autonomous defense platforms
. At the core of our mission is the commitment to delivering scalable, decentralized defense systems that enhance the strategic capabilities of the United States and its allies. With a workforce of approximately 220 employees
, we operate with startup agility and ambition.

Our vision is to redefine the future of warfare through cutting-edge manufacturing, innovation at speed, and unwavering focus on national security. We are dedicated to solving the next generation of warfare with lethal systems that deter kinetic conflict and protect global security.

The Payroll & Financial Systems Specialist owns payroll administration, timekeeping systems, and labor cost compliance. This role ensures accurate payroll processing, maintains payroll tax and audit compliance, and builds scalable timekeeping and project tracking processes to support government reporting requirements. The ideal candidate is detail-driven, systems-minded, and comfortable operating hands‑on in a fast‑paced environment.

• Execute end-to-end payroll processing, including payroll taxes, filings, audits, and issue resolution.

• Reconcile payroll, cash, and related general ledger accounts; support monthly and year‑end close.

• Design, implement, and maintain timekeeping and project coding systems aligned with audit and government compliance standards.

• Ensure adherence to internal controls, payroll regulations, and documentation requirements.

• Act as system owner for payroll and timekeeping tools; drive process improvements and automation.

• Partner with HR and Accounting on compensation changes, onboarding/offboarding, and benefits deductions.

• Support internal and external audits and respond to compliance inquiries.

• Bachelor’s degree in Finance, Accounting, Economics, or a related field.

• 2–4 years of experience in payroll, accounting, treasury, or corporate finance.

• Working knowledge of payroll processing and payroll tax regulations.

• Strong Excel or spreadsheet skills and high attention to detail.

• Experience designing and implementing timekeeping systems and project/labor coding structures from the ground up.

• Familiarity with time tracking and labor allocation processes, including support for government reporting.

• Hands‑on experience with timekeeping and payroll platforms such as Rippling, ADP, UKG, Workday, or similar systems.

• Experience with multi‑entity or international payroll and cash management.

• Background in a startup or high‑growth environment with evolving systems and processes.

Disclosures

This position may require access to information protected under U.S. export control laws and regulations, including the Export Administration Regulations (EAR) and the International Traffic in Arms Regulations (ITAR). Please note that any offer for employment may be conditioned on authorization to receive software or technology controlled under these U.S. export control laws and regulations without sponsorship for an export license.

Mach participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

The salary range for this role is an estimate based on a wide range of compensation factors, inclusive of base salary only. Actual salary offers may vary based on (but not limited to) work experience, education and training, critical skills, and business considerations. Highly competitive equity grants are included in most offers and are considered part of Mach’s total compensation package.

Mach offers benefits such as health insurance, retirement plans, and opportunities for professional development.

Mach is an equal opportunity employer committed to creating a diverse and inclusive workplace. All qualified applicants will be treated with respect and receive equal consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, national origin, disability, uniform service, Veteran status, age, or any other protected characteristic per federal, state, or local law, including those with a criminal history, in a manner consistent with the requirements of applicable state and local laws.

If you’d like to defend the American way of life, please reach out!