Police Services Specialist

JOB SUMMARY

Under general supervision, performs a variety of highly complex administrative law enforcement duties to assist the administrative division, investigators, patrol and the public; and performs other duties as required within the scope of the classification.

Reports to:

Police Sergeant or Police Records Supervisor

The Police Services Specialist is an advanced journey level classification working independently in a specialized area. A Police Services Specialist is expected to exercise considerable independent judgment and discretion in their assignments.

Please note: This position will be assigned to the Records Bureau.

• Communicates and interacts with department personnel, the public, and outside agencies; acts as the liaison with the District Attorney’s Office; transports files to the court and the District Attorney’s Office, as needed
• Processes sex and arson registrants, including entries into the California Sex and Arson Registry; adheres to court orders to seal juvenile and adult records
• Tracks, maintains, audits, and coordinates service of department-issued warrants utilizing the records management and scheduling systems; processes bail and monies for the bureau; prepares the records deposit for the City
• Receives and trails all subpoenas served to the department; coordinates officer and professional staff court appearances
• Accesses and utilizes specialized systems and databases to assist department personnel with investigations; purges reports per the retention schedule
• Responsible for all types of CLETS entries for the department, ensuring accuracy and urgency for officer safety; prepares photo line‑ups for victims and witnesses
• Validates data entered into the Records Management System; submits the monthly UCR/NIBRS mandated reports to the DOJ; assists in DOJ audits
• Uses the Digital Evidence Management System to maintain and manage body‑worn camera recordings and digital evidence; reviews and redacts digital evidence and ensure the release is in accordance with federal, state, and local statutes and the California Public Information Act
• Performs all the duties of the Senior Police Records Specialist
• Reports to work as scheduled; may work a variety of schedules, including evenings, weekends, and holidays as required
• Maintains a regular and consistent attendance record
• Performs other related duties as assigned

The preceding duties have been provided as examples of the essential types of work performed by positions within this job classification. The City, at its discretion, may add, modify, change or rescind work assignments as needed.

Any combination of education, training, and experience that would likely provide the knowledge, skills, and abilities to successfully perform in the position is qualifying. A typical combination includes:

• Applicable federal, state, and local laws and ordinances pertaining to police records, police terminology, and law enforcement codes
• Police Department policies and procedures
• Modern office procedures, methods, and equipment, including computers and standard office software (Microsoft Office applications)
• Correct English usage, grammar and punctuation
• CLETS user guide; rules and regulations; CLETS policies/procedures
• Federal and state codes for release of information/confidentiality
• DOJ guidelines; POST training requirements; POST records manual
• Practices and principles of providing professional and effective customer service

• Perform duties with a high degree of independence and minimal supervision
• Make immediate and accurate decisions on information regarding officer and public safety
• Use a high degree of discretion and tact; maintain confidentiality
• Effectively and simultaneously perform multiple tasks
• Interpret oral, written, quantitative, and electronic information
• Prepare and maintain detailed records in an automated environment
• Check documentation for accuracy and process in a timely manner
• Perform various research
• Utilize appropriate interpersonal skills
• Maintain and follow department processes and regulations
• Operate standard office equipment, computers, and related applications for…