Administrative Clerk Senior; Business Services

Overview

(ON-CAMPUS - In-Person Position)

About Golden West College

Located in the coastal community of Huntington Beach, Golden West College is regarded as one of the most beautiful campuses in Southern California. The college is highly regarded for academic quality and innovation. In its earliest years, the college was recognized for its pioneering leadership in designing learning-centered programs and services for its student body and continues that tradition to this day.

Golden West College (GWC) has an unwavering commitment to quality education; equitable outcomes; inclusive practices; and racial, ethnic, and socioeconomic diversity. Ideal candidates for all positions at our college share our devotion to educating and improving the lives of our representative students, employees, and community populations. GWC enrolls approximately 11,000 students per term; 34.2% are Latinx, 31.8% are Asian, 22.4% are White, 1.8% are African American, 0.5% are Native Hawaiian or Pacific Islander, and 4.8% are multiracial.

GWC is designated Hispanic-Serving Institution (HSI) and Asian American Native American Pacific Islander-Serving Institution (AANAPISI). The college engages in ongoing professional development and partnerships to serve disproportionately impacted groups through programs and events.

D.E.I.A - Diversity, Equity, Inclusion and Accessibility

We commit to high-quality education and equitable outcomes through inclusive practices that support all students, employees, and community populations.

Please review the links below to learn more information about GWC:

• Mission, Vision and Values
• GWC Strategic Plan
• GWC Employee-Student Demographics
• Student Equity and Achievement Program

Performs a variety of technical clerical, record keeping, data profiling, and reporting or other support to include monitoring of contracts, budgets, and administrative aspects of projects.

The Administrative Clerk - Senior represents the second level position within a generalist clerical career path. Advancement to Administrative Clerk - Senior requires three years in the capacity of Administrative Clerk or equivalent and sufficient knowledge of program and record keeping for monitoring contracts (such as those for student engagement), processing departmental or program costs, and/or monitoring grant performance against budget reports.

The Administrative Clerk - Senior may be used in a partial leadership or coordinating role, or in a more specialized capacity.

The Business Services office supports the College’s instructional and student services programs by overseeing and ensuring fiscal stability for College operations. This position will collect student payments, provide administrative support to the Business Services Office, and provide clerical assistance for various financial transactions processed within the department.

• Composes routine letters, memoranda, reports, work orders, requisitions or other materials from straight copy, rough drafts, or verbal instructions. Prepares handbooks, schedules, brochures, and other program materials.
• Processes documents requiring knowledge of the special terminology, policies and procedures of department or area of specialized function such as contracts and vendor arrangements.
• Monitors contractual provisions. Sets up files and critical events and dates for internal, interim, and year-end reviews. Aids with contract documents by adapting district-approved formats and facilitating content and approvals.
• Compiles statistical data for use by others in research and reports. Maintains departmental information in established data entry formats. Searches out information in departmental records and files.
• Maintains financial records for a fund or program with activities that include processing of expenditures, documentation of inventory, and preparation of mandated reports.
• Greets visitors, staff or students in person or over the telephone, ascertains nature of business and provides standard information related to area of assignment.
• Maintains records and files of documents processed for ready access and compiles various reports according to well-defined operating procedures.
• Ensures the timely distribution and receipt of a variety of records and reports. Requests or provides information as necessary to ensure completeness and accuracy.
• Reviews and prepares documents for entry of information into electronic data processing system. Follows up as necessary to complete documents. Enters and updates information into system according to standard formats. Extracts data from existing databases and converts to other formats.
• Maintains privacy for student, health, and other information processed or received during performing assigned duties.
• Assists with the coordination of programs, workshops and meetings between program staff, managers, administrators or the general public.
• Assists with event and incident action plans for large scale campus…