Executive Assistant

The Executive Assistant manages administrative workflows, handles day-to-day coordination for executives, organizes corporate priorities, and ensures smooth communication across departments. This position requires exceptional attention to detail, strong follow-through, and the ability to manage multiple priorities in a quickly growing boutique fitness brand.

• Manage executive calendars, scheduling, meeting coordination, and travel logistics
• Prepare agendas, take meeting notes, track action items, and follow up on deliverables
• Handle confidential information with discretion
• Assist with drafting emails, presentations, and documents
• Act as the primary point of contact for internal and external communication on behalf of leadership

• Organize and maintain corporate documents, SOPs, and files
• Assist with HR-related tasks including onboarding documents, background checks, and compliance forms
• Support expense reporting, invoice tracking, and basic bookkeeping tasks
• Manage office supplies, vendor relationships, and equipment organization

• Help track timelines and deliverables for corporate projects and studio initiatives
• Assist in preparing materials for franchise support, sales trainings, leadership meetings, and presentations
• Maintain dashboards and trackers for corporate priorities and ongoing initiatives
• Support rollout of operational systems and updates across the STRIDE network

• Facilitate communication between leadership, studios, franchise partners, and support teams
• Help organize internal newsletters, announcements, and updates
• Coordinate logistics for team meetings, workshops, trainings, and events
• Assist with collecting information, gathering reports, and preparing summaries for leadership

• Highly organized with strong attention to detail
• Strong communication skills
• Ability to anticipate needs and solve problems quickly
  
  Comfortable juggling multiple priorities in a fast-paced setting
• High level of discretion and professionalism
• Strong follow-through and reliability
• Tech savvy with Google Workspace, project management tools, and CRM systems