Medical Staffing Co-Ordinator

Closing date: 19 March 2026

Support the transition to a modern integrated Medical Staffing/Employee Service Centre and the full implementation of e‑Rostering use across the Trust for Resident Doctors.

Manage and co‑ordinate the day‑to‑day running of the e‑Roster/online rotas in line with the Service Level Agreement (SLA) with individual departments, including approving leave, managing swaps, logging sickness and arranging locums as required.

Establish and maintain relationships with key clinicians, managers and other contacts within the Health Group, escalating issues where appropriate and required.

Ensure Resident Doctor rotations run smoothly, including managing the pre‑employment check process, and serve as the first point of contact to Resident Doctors.

Ensure all work schedules and contracts are issued within the deadlines set out in the Doctor in Training Terms & Conditions of Service (2016).

Deliver a high‑quality, customer‑focused, measurable service to internal and external customers, measured by SMART work objectives.

Serves around 11,000 employees from the Employee Service Centre, managing day‑to‑day rotas, Resident Doctor rotations, recruitment and pre‑employment checks on behalf of a professional, supportive and flexible team.

Support the transition to, and development of, a modern integrated Employee Service Centre that provides an efficient, effective and supportive service.

Provide effective and professional HR services for all levels of medical staff across the Trust.

Support the roll‑out of e‑Rostering across the Trust and develop a professional, attentive, supportive team that continually seeks improvement.

The Humber Health Partnership is one of the largest acute and community partnership arrangements in the NHS, serving over one million patients each year with a budget of £1.3 billion. It combines Northern Lincolnshire and Goole NHS Foundation Trust and Hull University Teaching Hospitals NHS Trust, employing nearly 20,000 staff across five main hospital sites.

We are committed to building a diverse, inclusive, innovative, skilled and caring workforce to deliver excellent care for patients and a prosperous future for our community.

In line with UKVI regulations this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. We are a fully fair and equal recruitment practice and encourage applications from all suitably qualified candidates who have the right to work in the UK.

We reserve the right to close the advert early in the event of high levels of interest. Early applications are encouraged.

For further details consult the attached Job Description and Person Specification.

• Minimum of 3 GCSE/O Levels including Maths and English or NVQ 2 or equivalent experience

• Comparable clerical experience within the last two years (including standard office‑based systems) and a proven ability to meet deadlines.
• Recent high level of relevant customer service.
• Experience working within an NHS medical staffing environment.
• Experience using Oracle/ESR and rostering systems.

• All sections of the application form fully completed.

• Ability to work to high standards with a high degree of accuracy.
• Effective organisational and time‑management skills.
• Ability to present high‑level data to senior colleagues and stakeholders.

• Ability to quickly pick up potentially complex processes.
• Ability to work flexibly, both as an individual and as part of a team.
• Attention to detail.
• Flexible attitude and approach to workload.
• Good verbal and written communication skills.
• Ability to concentrate for prolonged periods.

• Good time‑keeping.
• Ability to work from both hospital sites as required to meet the demands of the service.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and therefore a submission for Disclosure to the Disclosure and Barring Service is required to check for any previous criminal convictions.

Hull University Teaching Hospitals NHS Trust

Pay: £24,937 to £26,598 a year, pro rata