Rota Coordinator | University Teaching Hospitals NHS Trust

Role Overview

The post holder will be responsible for developing, maintaining and coordinating a comprehensive rota schedule for medical staff across the Family Services Care Group. The post holder will provide day-to-day support for the Consultant medical staff within the Family Services Care Group.

• Ensuring that the service is staffed with the right people, in the right place at the right time.
• Setting up rigorous systems for the approval and monitoring of annual leave, study leave and sick leave and supplying information to clinicians and managers as required.
• Working within the Care Groups existing resources to organise immediate cover arrangements wherever possible. Where this is not possible, liaise with medical staffing over locum requirements.
• Compilation and design of the departmental rotas across the Family Services according to the needs of the directorate.
• Record sickness absence and ensure the Service manager is made aware of patterns and trends.
• Support Clinical Leads in co-ordinating a 6 monthly monitoring process.
• Stay up to date with relevant employment laws, guidelines and regulations to ensure the rota adheres to legal requirements.
• Arrange and lead quarterly review meetings with the Service Manager to review annual leave, sickness absence, any sickness themes and rota gaps.
• Arrange and lead weekly review meetings with the Service Manager/Senior Service manager to discuss upcoming rota gaps.
• Leading regular weekly meetings with nurse and administration teams to discuss activity and check rota gaps or issues are visible and communicated to these teams.

The Humber Health Partnership is one of the largest acute and community Partnership arrangements in the NHS, seeing well over one million patients every year and managing a budget of over £1.3 billion. Made up of two Trusts – Northern Lincolnshire and Goole NHS Foundation Trust (NLAG) and Hull University Teaching Hospitals NHS Trust (HUTH) – our Partnership has significant ambitions and is committed to delivering world‑class hospital and community services for the 1.65 million people we serve.

Together we employ nearly 20,000 staff. Our five main hospital sites are Diana, Princess of Wales Hospital, Scunthorpe General Hospital and Goole and District Hospital for NLAG and Hull Royal Infirmary and Castle Hill Hospital for HUTH.

As Teaching Hospitals working with the Hull York Medical School, we both lead and contribute to research in many areas – biomedical research, primary care, palliative medicine, cardiovascular and respiratory medicine, vascular surgery, cancer surgery and oncology.

We believe that by developing a diverse, inclusive, innovative, skilled and caring workforce, we can deliver excellent care to our patients and a great future for our employees, our Partnership and our community.

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Should we receive a high volume of applications the advert may be closed earlier than stated. Please note that, in line with UKVI regulations, this vacancy does not meet the eligibility criteria for sponsorship under the Skilled Worker Visa route. As a result, we are unable to issue a Certificate of Sponsorship for this position.

We remain committed to fair and equal recruitment practices and encourage applications from all suitably qualified candidates who have the right to work in the UK.

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