Office Administrator; Temp - Perm

Office Administrator (Temp - Perm), Hull

We are currently recruiting for an Office Administrator to join a well-established professional organisation. This is a varied and responsible role supporting senior leadership and ensuring the smooth day-to-day running of the office.

The successful candidate will provide high-level administrative and secretarial support, acting as a key point of coordination across departments while maintaining efficient office processes and communication.

• Act as Personal Assistant to Directors, providing comprehensive administrative support.
• Coordinate office communications and act as a central point of contact within the office.
• Provide secretarial and administrative support to engineers and technical staff when required.
• Prepare documentation and assist with collating information for project submissions.
• Manage routine correspondence including typing letters, emails, and general documentation.
• Answer incoming telephone calls and respond to queries or direct them to the appropriate contact.
• Maintain and coordinate departmental diaries, scheduling appointments and meetings.
• Arrange and coordinate meetings, ensuring appropriate facilities, equipment, and documentation are available.
• Monitor and manage Directors’ emails during periods of absence where required.
• Organise travel arrangements for staff, including transport and accommodation if needed.
• Support new starters by ensuring they have the appropriate equipment, including IT access and office resources.
• Maintain records relating to office utilities such as gas and electricity suppliers.
• Liaise with reception to ensure internal telephone directories and extensions are up to date.
• Assist with monitoring staff holiday records on behalf of the Director.

• Complete weekly timesheet submissions and project allocations within internal systems.
• Prepare and reconcile expense claims where required.
• Follow company quality assurance, environmental, health & safety, and data protection policies.
• Maintain awareness of company procedures and support the consistent application of internal processes.

• Previous experience within an office administration, PA, or secretarial role.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• Excellent communication and interpersonal skills.
• Confident using Microsoft Office and general office systems.
• High level of attention to detail and professionalism.

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If you have not heard back from us within 14 days of submitting your CV then unfortunately your application has not been successful.