Executive Assistant; Part-Time

Executive Assistant / Personal Assistant

Part‑Time | 16‑20 hours per week | 4‑5 days preferred

We are working with a newly established project management consultancy that is entering an exciting phase of growth. As the business's first hire, this role offers a unique opportunity to work closely with the Owner/Managing Director and play a key part in shaping efficient systems and day‑to‑day operations from the ground up.

This is a hands‑on, varied role ideal for an experienced Executive Assistant or PA who enjoys bringing structure, organisation, and calm to a fast‑moving environment.

Providing direct support to the Owner/Managing Director, you will be responsible for a wide range of administrative, coordination, and organisational tasks to support business processes and ongoing projects.

• Pulling, formatting, and presenting technical project data
• Organising project files, tracking progress, and managing follow‑ups
• General project and client administration

• Managing Outlook calendars and appointments
• Booking meetings, coordinating invites, sending reminders, and managing reschedules

• Maintaining a shared Microsoft Planner / Kanban board
• Reviewing task lists and supporting priority management
• Tracking and updating tasks to ensure deadlines are met

• Light bookkeeping and finance administration
• Creating and scheduling basic social media updates and posts

• Proven experience in an Executive Assistant or PA role, ideally supporting senior leadership
• Highly organised with excellent attention to detail
• Confident using Microsoft Office, particularly Outlook and Planner
• Comfortable juggling multiple priorities and working independently
• Professional, discreet, and proactive in approach

• 16‑20 hours per week
• Ideally spread across 4‑5 days to support daily business needs