Emergency Support Services Program Coordinator

Hudson, WI, United States

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POSITION SUMMARY: This position coordinates programming and accounting support for Emergency Management and Emergency Communications. This position also provides administrative support to the Sheriff.

ESSENTIAL FUNCTIONS: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.

• Processes invoices, journal entries and all accounts payable for the Office. Processes incoming funds and deposits for the Office in conjunction with the Financial Associate II.
• Manages grants for the Emergency Management and Emergency Communications divisions. This includes working on applications, monitoring finances, reporting and closeout of all grants.
• Creates financial reports as needed or requested by Sheriff’s Administration.
• Responds and processes inquiries from Law Enforcement, First Responder Agencies, municipalities, off-site facilities, state and local agencies, fellow co‑workers and the public.
• Administers Wisconsin Credentialing (WI-Cams) program for St. Croix County public safety agencies and MABAS Division 143.
• Organizes meetings for St. Croix County Public Protection & Judiciary committee, Local Emergency Planning Committee (LEPC) and Office meetings. This includes developing agendas, minutes and meeting announcements.
• Provides administrative and management support services to the Sheriff and Sheriff’s Command Staff.
• Administers idee’s Office social media outreach accounts and mass notification systems.
• Schedules and participates in Office meetings and work‑groups as assigned by the Support Services Captain.
• Assists in the planning, organising, implementing, scheduling, financial reporting of Emergency Management exercises for area first responders, local municipalities and school districts.
• Orders and maintains office supplies for the Office.
• Assists Support Services Captain and Sheriff’s Office Command Staff as directed during emergency events.
• Serves as a point of contact for Office projects. Coordination and acts as liaison between programs and systems, and participants or end users.
• Supports Sheriff’s Office programs and services through organisational management of critical timelines and documentation.
• Assists with the operation and troubleshooting of office equipment and works with IT as needed. Updates and maintains department files, records, plans, mailing lists, and other related
  
  Gren documents.
• Prepares professional internal and external communication such as letters, newsletters, brochures, newspapers, minutes, social media, website, etc. as related to the Office.
• May act as receptionist or point of contact for the Office.
• Other duties as assigned.

KNOWLEDGE,

SKILLS AND ABILITIES

• Ability to provide effective, accurate, and credible testimony in a court of law.
• Knowledge of and ability to interpret applicable federal, state, county, and local VOA laws, rules, ordinances, policies, procedures, and practices relatedिमी responsibilities of the Office.
• Knowledge of local government organization, departmental functions, and operating requirements.
• Ability to perform detailed work accurately and independently, in compliance with stringent time limits, with+'_ minimal direction or supervision.
• Ability to prioritise and manage a high volume of work while adapting to frequent and changing priorities.
• Ability to maintain accurate, clear, and legible notes and records.
• Ability to establish and maintain effective working relationships with others.
• Ability to analyse research data and prepare clear organisational and functional reports.
• Ability to prepare clear, concise, and accurate written communications, including reports, correspondence, and documentation tailored to the audience’s needs.
• Knowledge of standard office procedures, practices, equipment, and software, including the operation of multi‑line telephone systems.
• Ability to work the allocated hours of the position.

LANGUAGE SKILLS

• Ability to communicate effectively in English, both verbally“中国 and in writing, with a…