Contract Administrator

Copy Of Contract Administrator (Administrative)

Who is CEIA USA?
Headquartered in Hudson, OH, CEIA USA is a world leading manufacturer of security screening equipment, specializing in the design, engineering and production of a complete range of devices including:
Walk-Through, Hand-Held, Table-Top and Ground Search Metal Detectors, Bottled Liquid Scanners, Non-Metallic Cargo Inspection and Loss Prevention Systems.
CEIA USA provides nationwide sales, service and customer support to public (federal, state and local governments) and private sector customers in North America. Dynamic solutions are the foundation of CEIA USA's commitment to customer satisfaction.

• The Contract Administrator provides support to the sales team by verifying compliance and reporting for all sales contracts, and preparing request for proposals and bids.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Protects the interest of the company by understanding and interpreting contractual terms and conditions.
• Oversees the entire contract lifecycle, from initiation to renewal or closeout.
• Manages the contractual review of solicitations, proposal development, negotiation, contract modifications and other contract administration.
• Establishes and maintains contractual interface with the customer.
• Review and manage contracts including customer agreements, NDAs and Terms and Conditions.
• Partner with internal teams including Sales, Tech Support and Operations to address contractual needs and resolve related queries.
• Identify potential risks in contracts and recommend strategies to minimize exposure.
• Negotiate terms and conditions of agreements.
• Report unresolved issues to leadership who can agree to updated terms or maintain our position.
• Analyze potential risks involved with specific terms.
• Ensure all deadlines and conditions described in contracts are met.
• Identify opportunities for bid submissions and raise them with the bid management team.
• Analyze bid requests and proposal requirements.
• Collaborating with other team members to ensure bid security.
• Prepare detailed and competitive bid proposals, and attend pre-bid conferences in response to RFPs and RFQs.
• Review and edit bid documents to ensure accuracy and compliance with client requirements.
• Ensure all bid documents are formatted and submitted according to potential customer specifications.
• Ensuring timely submission of bid documents before the deadline.
• Preparing all documents and requirements needed in the post-qualification.
• Serve as back-up to Order Entry Specialist.
• Any other task assigned by management.
• This position will also perform other services as may reasonably be assigned to you from time to time by the Chief Executive Officer or the Co-Managers of the Company.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.