Contract Administrator

Overview

Contract Administrator (Finance)

At CEIA USA, we believe that taking care of our people is the key to building a thriving, high-performing team. That's why we offer a comprehensive and market-leading benefits package, designed to support your well-being both inside and outside of work.

Standard First Shift Hours;
Monday thru Friday - 7:00a to 4:00p

Paid Training opportunities to enhance your Career, and Educational Assistance

A Rich Paid Time Off Plan--20-day (4-week) annual accrual starting at DOH that progressively increases with tenure.

Select Paid Holidays, including the FULL period between Christmas and New Years - paid as Holiday Time.

Premium health benefits, and wellness resources to keep you and your family supported.

Medical Plan options that include a $250/$500 PPO Deductible that is lucratively subsidized by the Company.

Company Paid life insurance, short term disability, and long term disability.

401(k) with % match that is only capped by IRS maximums, and profit sharing; subject to eligibility requirements.

Annual Bonus Potential after 1 full year of employment.

• Essential Responsibilities:
  
  The Contract Administrator provides support to the sales team by verifying compliancy and reporting for all sales contracts, and preparing request for proposals and bids.
• Protects the interest of the company by understanding and interpreting contractual terms and conditions
• Oversees the entire contract lifecycle, from initiation to renewal or closeout
• Manages the contractual review of solicitations, proposal development, negotiation, contract modifications and other contract administration
• Establishes and maintains contractual interface with the customer
• Review and manage contracts including customer agreements, NDA's and Terms and Conditions
• Partner with internal teams including Sales, Tech Support and Operations to address contractual needs and resolve related queries
• Identify potential risks in contracts and recommend strategies to minimize exposure
• Negotiate terms and conditions of agreements
• Report unresolved issues to leadership who can agree to updated terms or maintain our position
• Analyze potential risks involved with specific terms
• Ensure all deadlines and conditions described in contracts are met
• Identify opportunities for bid submissions and raising them with the bid management team
• Analyze bid requests and proposal requirements
• Collaborating with other team members to ensure bid security
• Prepare detailed and competitive bid proposals, and attend pre-bid conferences in response to RFPs and RFQs
• Review and edit bid documents to ensure accuracy and compliance with client requirements
• Ensure all bid documents are formatted and submitted according to potential customer specifications
• Ensuring timely submission of bid documents before the deadline
• Preparing all documents and requirements needed in the post-qualification
• Serve as back-up to Order Entry Specialist
• Any other task assigned by management
• This position will also perform other services as may reasonably be assigned to you from time to time by the Chief Executive Officer or the Co-Managers of the Company.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.