Deputy Court Clerk - County Clerk Legal Division

Livingston County was named a 2025 Top Workplace by the Detroit Free Press! Based solely on employee feedback, the Top Workplace title is a badge of honor for the County. With over 700 employees serving within 18 departments, 6 elected offices, and 3 Courts, Livingston County's top priority is providing effective and efficient services that improve the quality of life for all of our residents.

Position Summary:

Under the supervision of the Chief Deputy County Clerk Legal Division and Division Supervisor is responsible for assisting the general public and attorneys, accepting court filings, maintaining processing of court papers, phone and counter reception, record copying, data entry, receipting of filing fees and payments, and retaining and managing stored court files. Assists with the collection and enforcement responsibilities of outstanding receivables and monies owed to the Circuit Court.

Performs other duties in support of operations.

Benefits:

* Retirement plan includes a 401a with up to 8% employer contribution

* Optional Voluntary 457 Deferred Compensation plan

* Paid vacation, sick days & 13 holidays. Unused vacation and sick time rolls over

* Up to $300 annual Wellness reimbursement* & $100 incentive for completing your annual physical & Health Assessment.

* Employee assistance program

* Pro-rated based on DOH

Pay Rate Information:

The Deputy Circuit Court Clerk is a part-time, non-union position and starting pay is $22.75/hr this position is eligible for step pay increases within our Non-Union Grade 4 Wage Scale. Top end of the current wage scale for this position is $28.82/hr approximately 24 hours per week.

Essential Job Functions:

An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform such essential functions satisfactorily.

* Maintains the customer service desk and phone. Assists customers with answers relating to court filings, receipting payments, court processes and procedures, looking up old case records, etc. Directs calls and takes messages as needed.

* Maintains a variety of court record files including but not limited to transcripts, exhibits, pleadings and documents, dockets same; performs record validation. Maintains records in both electronic and non-electronic formats.

* Processes divorce, civil, appeal, license restoration, name change petitions, and personal protection petitions and orders. Enters information into database and maintains files.

* Files court pleadings and maintains case files.

* Pulls daily judicial dockets.

* Issues and signs writs of garnishment, defaults, and subpoenas.

* Fulfills customer requests for file copies with certification where applicable. Copies and organizes files being sent to Appellate Counsel and sends requested files to Court of Appeals and Supreme Courts. Sends requested forms to customers.

* Performs criminal background checks.

* Accepts and receipts payments.

* Prepares and/or sends records of divorce and orders of filiation to the State of Michigan.

* Dockets reports, orders, notices, praecipes and objections.

* Prepares court files for Friend of the Court hearings. Delivers files to Friend of the Court office, sets hearing dates, settlement conference dates, and maintains calendar.

* Tracks 7-day orders and 21-day orders to be submitted to the judge for signature unless objection is filed.

* Sends notices of hearing to all parties involved.

* Notarizes documents as needed.

* Prepares files for storage and transfer to microfilm or CD. Labels storage boxes, assigns storage space, and identifies destruction dates. Maintains files in storage, storage inventory listing, transcript and exhibit inventory, and microfilm roll and CD index including maintaining case management system with microfilm information. Proofreads microfilm against files for completeness and quality.

* Manages and maintains all court files sorted in the vault. Scans all files leaving and returning to vault. Scans and codes documents that are filed at the counter on a daily basis, analyzing them for assignment to proper workflow.

* Reconciles morning cash out and afternoon reconciliations and prepares deposits.

* Performs a variety of other office duties including processing incoming and outgoing mail, copying, and filing.

* Performs collection clerk duties, including but not limited to:

* Identifies cases with outstanding balances where monies are due, owing, or delinquent. Generates report for review and collection activity.

* Investigates current demographic information of the debtor, utilizing a variety of online tools and software to locate needed information such as location, license, social security number and/or incarceration as needed.

* Generates and mails billing and collection statements.

* Receives and initiates communication with debtors or their representative relating to…