Aviation Operations Coordinator

Position Responsibilities for all Aviation Operations(Av Ops)
Coordinator Positions:

• Facilitates the movement of passengers and cargo on USAPaircraftby coordinating required support activities between various USAP agencies & ASC departments.
• Utilizes Google Earth, AFF, and other flight tracking software tomonitoraircraftmovements.
• Enters mission data and causes fordelays/aborts/cancellation sand generates multiple reports in Maximo, Pipeline (SQL software), Microsoft Access/Excel, and other programs to facilitate, track, and coordinate USAP’s planned on-continent cargo and passenger movements.
• Interacts with the NSF, their sub-contracting agencies, militarypersonneland other agency officials in a professional and tactful manner.
• Maintains geographiccoordinatesdocumentation.
• Ensures compliance with applicable Safety, Environmental, Health, and Waste Management policies/procedures and ensures that safety is the utmost priority in the workplace.
• Performs other duties as required.

• Maintains communication with pilots, field parties and/or field camps as required. This responsibility includes relaying updates on weather and other environmental conditions, emergent safety factors, and all changes in support requirements to relevant agencies and participants.
• Assists AvOps leadership in the execution ofallocatedflight hours based on NSF priorities by providing input/making decisions as to more efficient ways to conduct flights given current/changing conditions.
• Responsible for visually clearingthe McMurdo heliport and communicating hazards to inbound and outbound traffic.
• Gathers critical weather observations from remote field camps and weather stations to relay to flight crews.

• Maintains day-of flight communications with crews to compileaccurateflight data for entry
• Collaborates directly with science and operational groups to planand preparecargo manifests on light and medium liftaircraft
• Disseminates flight schedule information and updates to the USAP community via Public Area Displays, USAP intranet publications, email & other methods.
• Assists AvOps leadership in the coordination of support foraircraft, passengers, and cargo from other National Antarctic Programs transiting through McMurdo & South Pole Stations.
• Attends flight-planning meetings with science and operational groups when possible.
• Maintains fuel cache inventorydocumentation.
• Compiles presentation materials for twice weekly meeting attended by all Fixed Wing schedule stakeholders.

• Works autonomously out of thehelicopterhangar to implementeveningoperations for the helicopter operation including adjusting scheduled missions to meet currentcircumstances, communicating changes to passengers and crews, clearing the McMurdo heliport for potential hazards, andmaintainingcommunication with field partiesanticipatingflights.
• Assisting the Helicopter Operations Supervisor and Fixed Wing Operations Supervisorwith scheduling flights for the next day.
• Re-publishing the Helicopterand Fixed Wing Scheduleswhen changes need to be made after 1730 or “town hours”.
• Fixed Wing flight data entry for flights that return after 1730 or “town hours”.
• Monitoring& responding to Fixed Wing communication streams whileactivelyworking from the helicopter hanger.

• High School diploma orGED
• Two years’ experience in administrative duties customer service, reporting or data management is required.

• Proficient in Microsoft Office Suite (Excel, Word, Outlook)
• Must be skilled in word processing,spreadsheets and database software, and have strong written and verbal communication skills.
• Must be willing to work swing shift or evening shift, if necessary.

• Experience with field work, science support, or remote logistical support is strongly preferred.
• Experience in aviation logistical support or passenger and cargo movement, to include documentation,expediting, and tracking is strongly preferred.
• Recent USAP experience, especially any work…