Broker Of Record And Property Manager

Overview

The Management Trust

Position Title:

Broker of Record & Property Manager

Location:

Austin, TX & Houston, TX
Reporting To:
Division President
Status:
Exempt, Full-Time

Company Profile
The Management Trust is a residential property management company. We believe that maintaining a client’s rental property takes more than just hammers and nails. It takes integrity, trust, experience, and support. Our success is based on the belief that effective management anticipates our clients’ needs, not merely reacts to them. We are a company of creative and committed individuals driven by grand aspirations and are proud to be the only 100% employee-owned community management firm in the nation.

Our Employee Owners are encouraged to actively participate in growing our business by helping define best practices every day. It is in this spirit that we encourage you to explore this opportunity to join The Management Trust team.

Employee Owner Position Purpose
The Broker of Record & Property Manager for the Texas division is responsible for the management of maintenance, leasing of vacancies, inspections, communication between property owners and tenants, and oversight of the property, including, but not limited to the specific tasks as outlined below. Acts as a leader by taking a proactive approach to planning for the future of the property’s needs.

Presents a balanced dialogue to owners and tenants regarding processes and expectations of property operations. Maintains a position of trust by listening to concerns and responding timely and completely.

• Register and maintain Broker’s license on behalf of the company and maintain in good standing.
• Serve as the designated Broker of Record for the Texas division, with non-delegable responsibility for brokerage operations, trust accounts, advertising, and supervision under TREC rules.
• Ensure compliance with all corporate requirements pertaining to Trust account, contracts, insurances, etc.
• Establishes and enforces internal controls for trust account management, including monthly reconciliations and audit readiness.
• Oversee compliance for all licensed team members in your division
• Assist in review and finalizing all real estate-related contracts and agreements
• Ensure all transaction, management and accounting practices for the Trust account are in compliance with state and federal regulations
• Manage the oversight of property maintenance activities, leasing of vacancies, and property inspections.
• Serve as the main point of contact for property owners and tenants.
• Negotiate lease agreements and renewals.
• Responsible for timely and cost-effective repairs and upgrades of the property.
• Coordinate with support teams to oversee tasks and ensure property deliverables are met in a timely manner
• Perform regular property inspections to ensure compliance with safety and maintenance standards – Address and resolve any issues identified during inspections.
• Manage all communications between property owners and tenants.
• Advertise and market vacant properties to attract potential tenants.
• Ensures all deadlines for maintenance and legal obligations are met.
• Leverage technology to streamline communication and processes – Utilize Appfolio for property management tasks
• Facilitate effective communication to address owner and tenant concerns and inquiries promptly and professionally.
• Ability to review property history, reports and documentation
• Other duties and special projects as assigned.

• High School Diploma (or equivalent)
• At least 2 years of experience as a Property Manager handling the duties and responsibilities specified above
• Real Estate Brokers License is required
• Solid knowledge of Microsoft Outlook, Excel, and Word
• Proficiency in using App Folio and Lead Simple
• Strong leadership abilities and comfort with public speaking (small and large groups)
• Ability to meet deadlines and address time-sensitive issues
• Ability to manage workflow amid shifting priorities
• Willing to learn Company process and procedures, and learn/use proprietary software
• Work independently, with little oversight, and with accountability to Division Leadership for the end result achieved
• Demonstrate…