Transaction Coordinator

We are seeking a highly organized and detail-oriented transaction specialist to assist in the full lifecycle management of foreclosure and real estate owned (REO) transactions. This position is ideal for someone who thrives in a fast-paced, process-driven environment and is passionate about supporting real estate operations from assignment through closing. Our ideal candidate is extremely organized and has superb customer service skills to make customers feel  you love working with people and thrive in a fast-paced work environment.

• Create and maintain property files in systems like Dropbox, Equator, Pyramid, or
• Draft and submit property reports (e.g., occupancy checks, BPOs, property status updates)
• Prepare listing agreements, addenda, and contract packages
• Handle scheduling for inspections, appraisals, and property showings
• Track and manage deadlines for compliance and client requirements
• Make sure the buyer’s offer and counteroffers get approved by the seller to ensure a smooth real estate sales process
• Enter client information into the client database system, submit appropriate documentation to the office broker for file compliance, and keep track of transaction activity
• Serve as a liaison between agents, asset managers, vendors, title companies, and utility providers
• Respond to client and buyer inquiries professionally and in a timely manner
• Notify occupants or tenants about property status (e.g., cash-for-keys, eviction timelines)
• Coordinate and order services such as rekeys, trash-outs, sales cleans, lawn maintenance, and repairs
• Follow up with vendors to ensure the timely completion of services
• Submit invoices and track work orders for payment processing
• Input and update property details in MLS and REO portals
• Prepare marketing summaries and gather showing feedback
• Track listing activity, pricing changes, and offer statuses
• Ensure all documents comply with lender/servicer guidelines
• Monitor expiration of permits, insurance, and utility activation
• Assist with preparing files for audits or compliance reviews
• Assist with MLS entry, photo uploads, and property descriptions
• Help coordinate broker open houses or property signage
• Track marketing effectiveness and buyer activity

• Experience in the real estate industry, transaction management preferred
• Foreclosure experience desired
• Strong organizational, time management, and multitasking abilities
• Excellent written and verbal communication skills
• Familiarity with real estate platforms (MLS, Equator, , Pyramid) is a strong plus
• Ability to work independently and as part of a team in a deadline-driven environment
• Customer service-oriented with a proactive and solution-focused mindset
• Real estate license preferred but not required
• Passionate about meeting critical timelines and deliverables

Compensation: $40,000 - $50,000 yearly