Real Estate Transaction Manager

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The Real Estate Transaction Manager will be responsible for coordinating and managing the end-to-end real estate acquisition process for new hospital sites across multiple U.S. markets. In addition to acquisition, this position will oversee lease renewals/extensions (both AP and AR leases), and support leasing efforts for vacant space within the portfolio. The individual will work closely with internal leadership (VP, Real Estate), external real-estate brokers, third-party developers, and cross-functional teams (legal, facilities, finance) to develop and execute timelines, monitor deliverables, and present updates to executive leadership.

• Bachelor's degree in Real Estate, Finance, Business Administration, Urban Planning or related field, required.
• Approximately 3+ years of relevant real-estate transaction, acquisitions or lease-administration experience, required.
• Prior experience coordinating brokers, managing multiple markets, and driving timelines required.
• Proficiency in Smartsheet (or equivalent project/timeline-tracking software), strongly preferred.
• Experience with CoStar or similar real-estate market data tools, strongly preferred.
• Strong Excel skills (pivot tables, dashboards), PowerPoint presentation ability, required.
• Experience managing and tracking leases: database maintenance, key dates, renewal strategy, required.
• Excellent verbal and written communication skills; capable of presenting to executive audience.
• Highly organized, detail-oriented with proven ability to manage multiple projects/markets concurrently.
• Strong stakeholder management skills: internal (operations, finance, legal) and external (brokers, developers, vendors).
• Proven ability to hold brokers/partners accountable, elevate issues when appropriate, and drive results.
• Self-starter with initiative and ability to work both independently and collaboratively.
• Comfortable working in a fast-paced, high-growth environment with multiple geographies.
• Strong analytical mindset and ability to translate real-estate metrics into meaningful insights for leadership.

• Develop and maintain site-selection criteria (market, zoning, access, footprint, parking, cost targets) to support new hospital developments.
• Establish acquisition timelines (milestones: broker engagement, developer engagement, site identification, LOI, due diligence, purchase/lease negotiation, closing) and hold external brokers and development partners accountable to those schedules.
• Coordinate with brokers in multiple U.S. markets: distribute selection criteria, track progress, monitor broker deliverables and ensure timelines are met.
• Use real-estate tools (e.g., CoStar, market data platforms) and internal project tools (e.g., Smartsheet, Blue Beam, MS Office) to track progress, status, risks and present dashboards/updates to the VP and leadership team.
• Prepare regular status reports, highlight delays/risks, propose mitigation plans, and drive accountability.
• Coordinate internal review meetings with development, legal, finance, and operations to align site acquisition strategy.
• Coordinate with third-party lease administration team, landlords, and brokers as applicable to ensure timely renewal, extension, or disposition of AP and AR leases.
• Support the brokerage efforts to lease any vacant space within the portfolio: coordinate with leasing brokers, track status, provide internal analytics (market comps, vacancy rates, lease-up timelines) and report to leadership.
• Ensure lease transactions (renewals/extensions/new leases) are fully documented and executed per corporate standards.
• Present acquisition status, lease portfolio dashboards and key metrics to executive leadership (VP, Real Estate) and other stakeholders (CEO, CFO, JV partners, operations).
• Craft clear executive-level summaries, dashboards and visualizations using Smartsheet, Excel and/or PowerPoint.
• Serve as central point of communication among brokers, developers, internal stakeholders and external vendors.
• Develop and refine standardized processes, templates and checklists for broker engagement, site-acquisition tracking, lease-renewal/extension workflow.
• Leverage Smartsheet to build and maintain timeline-tracking sheets, dashboards, alerts/tasks and vendor accountability tracking.
• Use CoStar or similar market tools to perform early real-estate market research, site screening, comp analysis and generate market reports.

• Attend staff meetings or other company-sponsored or mandated meetings as required.
• Travel to markets as required to meet with partners and/or transaction teams and review sites. Maximum expected travel is 25-30%.
• Perform additional duties as assigned.
• Ability to work off-hours and on call when needed.