Executive Assistant

Position: Executive Assistant I
Join an organization that values it's community and employees!

The purpose of this senior-level position is to perform key administrative functions associated with the operation of the assigned division, ensuring the coordination of information and activity necessary to drive efficiency. Develops strategies, practices, and procedures necessary to support operational effectiveness. Responsible for maintaining the integrity of key division systems and information sources. Actively supports division leadership and personnel in order to improve overall results.

Works with significant independence.

Close date and time:
March 24 at 11:59 PM

EDUCATION/POSITION SPECIFIC REQUIREMENTS & WORK EXPERIENCE

EDUCATION REQUIREMENTS

* Bachelor's Degree in business, public administration, or related field. An equivalent combination of education and work experience which provides the requisite knowledge, skills, and abilities may be considered.

WORK EXPERIENCE

* 12+ years' administration experience

JOB RESPONSIBILITIES

This information is intended to be descriptive of the key responsibilities of the job. The list of essential functions below does not identify all duties performed by any single incumbent in this job.

General Responsibilities (Broad responsibilities that are consistent across job families)

* Partner with staff throughout the organization to get input on programs.

* Ensure the delivery of high-quality processes.

* Motivate staff and provide guidance to staff, management, and leadership.

* Communicate effectively and interact with all stakeholders.

* Demonstrate effective management techniques and practices, including: planning, implementing and assessing results.

* Demonstrate a strong sense of confidentiality and professionalism regarding personnel information and sensitive subjects.

* Provide and receive positive and negative feedback in a consistent, professional, and respectful manner.

* Communicate and manage sensitive and sometimes difficult information in a professional, composed, and confident manner.

* Effectively manage multiple projects simultaneously.

* Perform with a high level of accuracy and attention to detail and deadlines.

* Serves as subject matter expert.

* May be called on to supervise the work of others, delegating responsibilities as necessary.

* Provides training and guidance to less experienced personnel to ensure continued development.

* Maintain a commitment to the highest level of business and ethical standards and consistently display. integrity and behavior in line with the organization's mission and values.

* Maintain a strong work ethic with the ability to identify what needs to be done, complete tasks, and meet deadlines with little supervision.

* Provide training and guidance to less experienced personnel.

* Support special projects for the division.

* Perform other duties as assigned.

Position Specific Responsibilities (Division specific responsibilities)

OFFICE OF CHIEF APPRAISER (EXEC PROJECT ADMIN)

* Maintain Chief Appraiser's duty calendar, ensuring he or she has ample time to meet all statutory and regulatory obligations

* Collaborate on development and effective delivery of Chief Appraiser's highest-level communications, consistently reflecting district's core values, often without opportunity for rewrites

* Document, in real time, executive-level communications (e.g., meetings and remote conferences), many of which are confidential or sensitive in nature, for review and action by the Chief Appraiser

* Research and prepare executive reports and summaries for the Chief Appraiser and Board of Directors (and elected officials and agencies, as directed)

* Identify and route for action time-sensitive, executive-level requirements

POSITION QUALIFICATIONS & REQUIREMENTS

KNOWLEDGE:

* HCAD operating practices and policies

* Scheduling principles

* Statutory deadlines

* Board of Directors requirements

WORKING CONDITIONS

Positions in this class typically require repetitive motions, sitting or standing for prolonged periods of time in an office setting.

PHYSICAL & MENTAL REQUIREMENTS

Must have sufficient mobility to visit property sites that may feature rough terrain and to work outdoors in unfavorable weather…