Litigation Legal Secretary

Overview

Our national law firm client is seeking a Legal Assistant (Secretary) to provide administrative and legal support to multiple Principals and members of the Legal Team. This position involves managing sensitive information, coordinating schedules, preparing and filing legal documents, facilitating client communications, and supporting case management from initiation through resolution. The ideal candidate is highly organized, detail-oriented, adaptable to changing priorities, and maintains strict confidentiality.

$78,000.00/yr - $87,000.00/yr

• Calendar & Deadline Management:
  Track litigation deadlines, confirm accurate docketing, coordinate attorney calendars, resolve conflicts, and prioritize appointments.
• Document Preparation:
  Draft, revise, and finalize legal documents, including complaints, answers, discovery requests, briefs, motions, and correspondence. Ensure timely service, filing, and delivery to courts and opposing counsel.
• Court Filings:
  Manage heavy court filings across state, federal, appellate, and arbitration forums, with proficiency in electronic filing systems and procedural rules.
• Meeting & Communication Coordination:
  Answer phones, relay messages, arrange conference calls, video conferences, and in-person meetings.
• Research:
  Utilize internet and legal databases for basic research, retrieving case law, and preparing reference materials as requested.
• File & Record Management:
  Organize and maintain electronic and physical case files, open new matters, conduct conflict checks, archive closed files, and ensure accurate file retrieval.
• Billing Support:
  Assist with billing processes, edit prebills, generate reports, finalize invoices, and coordinate with Accounting on client and matter inquiries.
• Collaboration & Backup Support:
  Provide overflow support to other attorneys, promote teamwork, and maintain awareness of key clients and contacts.
• Administrative Assistance:
  Coordinate with support staff, perform clerical tasks as needed, and assist in special projects or office initiatives.

• Proficiency in Microsoft Office and other legal software applications.
• Minimum typing speed of 70 w.p.m. with strong proofreading and editing skills.
• Ability to manage multiple tasks under strict deadlines with high accuracy.
• Strong oral and written communication skills; able to interact professionally with clients, attorneys, and staff.
• Experience filing documents with State and Federal Courts, including e-filing and compliance with court-specific rules.
• Ability to read and interpret court rules and follow judge-specific guidelines.
• Knowledge of billing processes and matter management.

• Full-time

• Entry level

• Legal

• Law Practice and Legal Services