Legal Secretary - Appellate

Position: Legal Secretary - Appellate 66097
Our client, a growing Houston area law firm, is looking to hire an experienced Legal Assistant to join their trial team on a permanent/direct hire basis.

The candidate for this position will be successful if they can execute various secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.

Responsibilities

• Knowledge of Appellate (e-filings), trial procedures, and federal and state court procedures and rules.
• Must know Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint.
• Prepare pleadings and discovery documents for filing and service.
• Schedule depositions with attorneys, clients, witnesses, and court reporters.
• Schedule conference calls and on-site/off-site meetings.
• Arrange and coordinate travel arrangements.
• Calendar depositions, hearings, trials, and all associated dates.
• Manage Outlook calendar of all appointments, conferences, and meetings.
• Open new matters, run conflict checks for the partner's review, and prepare engagement letters.
• Document management and organization, saving documents and emails to a document management system.
• Become familiar with court rules and filing procedures.
• Prepare cover letters for attorney bills.
• Submit the attorney's expense reports.
• Submit new client matter forms to accounting/
• Assist layers with collections and A/R.
• Prepare binders for attorneys as requested.
• Manage bills for third-party vendors, process check requests, and follow up with accounting.
• Perform other duties as assigned by the Firm Administrator.

Qualifications

• 3 or more years of related experience in appellate law preferred. 4 or more years of civil litigation experience required.
• Proven aptitude for learning new software applications.
• Experience with electronic and court filing procedures in other states is a plus.
• Experience with Net Docs documents management system is a plus.
• Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint). Advanced MS Word skills required.
• Willingness to assist others when needed is a must.
• Self-starter & Independent Worker:
  Take initiative and work autonomously, confidently handling complex tasks and competing priorities.
• Pressure-Proof Performer:
  Remain calm, flexible, and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation.

Benefits

• Health Benefits (employer-paid options available)
• STD & LTD
• Life & ADD
• 401K Profit Sharing Plan
• 120 Hours of PTO
• 11 Holidays
• Yearly Bonus
• Remote Day - 1 day per week after 90 days of employment.
• Free Parking

About R.L. Barclay & Associates

Founded in 2012, R.L. Barclay & Associates has earned a strong reputation in the recruiting industry by consistently placing top-tier talent across a broad range of disciplines. Our areas of expertise include Legal, Mortgage, Banking, Sales, Marketing, Accounting, Information Technology, Human Resources, Administrative, Oil & Gas, and Engineering.

R.L. Barclay & Associates has successfully placed hundreds of experienced professionals in law firms and corporations throughout Texas, as well as in multiple states nationwide. To learn more about our company and the current openings in our network, please visit