Community Supervision Data Specialist; Adult Probation

Position Overview

Coordinate and reconcile activities within the Community Supervision Tracking System (CSTS), Intermediate Systems (ISYS) and JWEB. Prepare and submit monthly reports for the Community Justice Assistance Division (CJAD) and departmental reporting requirements. Maintain accurate user documentation and track system activities to ensure compliance with quality assurance standards.

Coordinate and reconcile activities within the Community Supervision Tracking System (CSTS), Intermediate Systems (ISYS) and JWEB. Prepare and submit monthly reports for the Community Justice Assistance Division (CJAD) and departmental reporting requirements. Maintain accurate user documentation and track system activities to ensure compliance with quality assurance standards.

• Coordinate System
  
  Activities:
  
  Act as the primary liaison for the Community Supervision Tracking System (CSTS), ensuring accurate and consistent data exchange with the state database (ISYS) and Harris County database (JWEB).
• Data Corrections:
  Perform manual updates for incorrect entries in ISYS-CSTS Intermediate Systems, submit change requests for higher-level corrections, and maintain records of corrections made within the CSS database.
• Data Retrieval & Reporting:
  Generate and deliver daily, weekly, and monthly reports from CSTS and CSS systems, ensuring accuracy, completeness, and compliance with reporting standards.
• Data Analysis & Information Resolution:
  Review, analyze, and reconcile daily reports to identify discrepancies, investigate issues, and promptly resolve data-related problems across CSS and ISYS-CSTS systems.
• Maintaining Error Records:
  Establish and maintain processes for tracking pending CSTS error reports and documenting corrections made within the systems.
• Interagency Support:
  Provide technical assistance to other Texas CSCD counties for ISYS-CSTS data related issues and respond to correction requests from CJAD personnel.
• Data Monitoring & Updates:
  Monitor DPS website for new SID/TRN entries, update CSS database accordingly, and manage SPN consolidations across JWEB, HCSO, and CSS systems.
• Compliance & Communication:
  Coordinate with DPS and HCSO to resolve missing SID/TRN data, maintain DPS search logs for audit compliance, and ensure adherence to regulatory standards.
• Professional Communication:
  Work effectively with HCCSCD staff, state agencies, and local partners to resolve data issues while maintaining professionalism and courteous communication at all times.
• Demonstrates strong attention to detail and technical accuracy in completing tasks.
• Communicate clearly and collaboratively with others to achieve shared goals.
• Foster a positive work environment by communicating and behaving cooperatively, respectfully, and amicably with managers, supervisors, co-workers, and CSCD personnel.
• Willing to perform other related duties as assigned and work overtime when required.

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

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• Possess a bachelor's degree by an institution of higher education accredited by an accrediting organization recognized by the Texas Higher Education Coordinating Board.
• Strong technical skills with a minimum of two (2) years’ experience working with data systems, including generating, analyzing, and reconciling data discrepancies to ensure compliance and integrity of CSCD information.

• Proficient in Microsoft Office Suite, including Excel and Word.
• Meet requirements for access to Criminal Justice Information Services (CJIS).

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. “See Resume” will not be accepted for qualifications.

• Regular Full-time | FLSA Status:
  Non-exempt.
• Hours will be discussed during departmental interview.

• $ 5,436.34 - $ 6,218.32 Monthly
• Depends on Qualifications
• Based on 26 Pay Periods

• Reports To:
  
  The Quality Assurance Director

• Employment is contingent upon passing a background check and drug screen.
• Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.