Human Resources Specialist

Position Summary

The primary scope of this position is to coordinate human resources related administrative activities. The role is required to generate, process, and maintain information applicable to personnel record keeping, employee documentation and the input of personnel actions (i.e., relevant employment information, i.e., skills, credentials, education, etc.) into the Human Resources Information System (HRIS) and other related systems. HR/Payroll database facilitation to include the creation, generation of queries and required personnel reports.

• Maintain the HRIS to include, but not limited to, inventory of documentation from personnel files, confidential files, benefits files, and automated files.
• Track material removed from files to ensure all documentation is returned.
• Locate, add, and retrieve materials from files in response to requests from authorized users.
• Create organizational data storage systems to ensure regulatory compliance related to FLSA, FMLA, Performance Standards and any other required sources.
• Conduct monthly audits (via personnel files and automated databases) to ensure that all documentation is in compliance and included in an organized and accurate manner.
• Administer the FMLA program for all Agency staff.
• Process all personnel actions (new hires, terminations, promotions, job changes, reclassifications, transfers, leaves of absence) into the HR/Payroll HRIS system while ensuring accuracy of necessary and completed forms.
• Maintain an interactive working relationship with the payroll office to resolve benefit/pay-related issues, using independent judgment and decision‑making skills.
• Perform all employment and salary verification for existing and terminated employees, as required.
• Create, compile, manipulate, and analyze data and reports related to salary analysis, termination and hiring statistics, as well as other reports as assigned by the Human Resources Manager, for internal or external purposes.
• Provide backup for Human Resource Generalists as needed.
• Coordinate paperwork process for licensing central registry checks and other applicable background checks.
• Present and ensure the completion of all required new hire paperwork through the New Employee Orientation process.
• Attend job fairs as a spokesperson for the Agency regarding recruitment efforts and Agency programs.
• Assist with internal investigations as needed.
• Assume other duties as assigned by the Human Resources Manager.
• This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job‑related instructions and to perform any other job‑related duties requested by their supervisor.
• This job description may be revised upon development of other duties and changes in responsibilities.

• Must be a self‑starter.
• Must be able to communicate effectively with team members and management.
• Must be results oriented.
• Must have superior organizational and time management skills.
• Must be able to work independently or on teams in challenging work atmosphere.
• Must have an exceptional aptitude for attention to detail.
• Must be able to prioritize and balance multiple projects and deadlines in a fast‑paced, deadline driven environment.
• Must be able to plan and complete tasks and assignments on‑schedule with minimal supervision using appropriate judgment.
• Must be able to exercise appropriate judgment, discretion, maintain the confidentiality of all Gulf Coast Community Services Association (GCCSA) stakeholders.
• Must be able to contribute to building a positive team spirit; put success of team above own interests; support everyone's efforts to succeed.
• Must be able to show respect and sensitivity for cultural differences; promote a harassment‑free environment.
• Must be able to treat people with respect and dignity; work with integrity and ethically uphold the Agency's mission and values.

An associate degree or related education plus relevant work experience. Any combination of education & experience which provides the required…