Contingent Worker Administrator

Job Details

Description

This is a Cactus Companies position and is located in Houston, TX.

The Contingent Workforce Administrator is responsible for the administration, coordination, and ongoing management of the contingent and profile worker workforce supporting the JV (SPC). This role serves as the central point of coordination for contingent worker tracking, contract renewals, system entry, approvals, and cross‑functional communication with HR, Recruiting, Onboarding, IT, Legal, and external suppliers. The position ensures accurate workforce data, timely contract management, compliance with internal processes, and effective communication with hiring managers and external partners.

This role plays a critical part in maintaining visibility, compliance, and operational continuity across the contingent workforce population.

• Track all contingent workers (CW) and profile workers (PFW), including contract start dates, end dates, renewals, extensions, and terminations.
• Maintain accurate records of contingent worker populations supporting the JV (SPC), including active, pending, and upcoming contract changes.
• Monitor and manage contract renewal timelines to ensure continuity of service and avoid lapses in coverage or system access.

• Coordinate and track approvals for all new contingent worker requests and additional headcount requests in accordance with internal approval processes.
• Partner with HR leadership or designated approvers to obtain required approvals and route approved requests to appropriate administrators or teams.
• Ensure contingent workforce usage aligns with approved headcount and contractual arrangements.

• Partner and collaborate with HR Business Partners at SPC international sites regarding all contingent and profile worker matters.
• Serve as a key point of contact for hiring managers, providing updates on contractor status, onboarding progress, renewals, and offboarding as needed.
• Proactively communicate contingent workforce changes, risks, or timing considerations to relevant stakeholders.

• Enter and maintain contingent worker (CW) and profile worker (PFW) records in UKG, ensuring data accuracy and completeness.
• Update worker status changes, contract dates, and assignments in HR systems in a timely manner.
• Support audits and reporting by ensuring HRIS records accurately reflect the contingent workforce population.

• Initiate IT tickets for all contingent and profile workers to support system access, equipment requests, and onboarding needs.
• Coordinate with hiring managers regarding access requirements and direct them