Accounts Payable and Payroll Specialist

Responsible for providing HR support in functional areas like onboarding, payroll and benefits and employment law compliance. Must be familiar with payroll compliance including state and local ordinances to ensure compliance in wage and hours for all employees. This position will work closely with the appointed PEO and be heavily involved in the day to day needs of employee pay and benefits.

Additionally responsible for processing of invoices, employee reimbursements and other payments. This includes, but is not limited to, generating weekly check runs, coding, and allocation of expenses to specific properties, ensuring payments are supported by appropriate documentation and authorization, vendor statement review and follow-up, and matching, filing, data entry.

Validate information on hours worked for each employee;
Confirm as needed the correct amount of overtime, deductions, bonuses, etc. with Operations Leadership;
Receive approval from upper management for payments when needed.

Coordinate and facilitate new employee orientation; responsible for new employee paperwork, ensure organized onboarding experience for each new employee as needed

Update/Inform personnel changes to the PEO.

Act as on site point of contact for employee benefit related questions, issues, new hire enrollments and qualifying life events

Participate in benefits annual renewal meetings/planning and open enrollment with the PEO.

Generate outgoing payments in compliance with financial policies and procedures on a routine schedule

Respond to external vendors and internal managers regarding payment inquiries.

Research information to provide accurate and timely solutions to internal clients and vendors at multiple locations.

Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements