Human Resources Coordinator, GCVS

Human Resources Coordinator

Join Our Adaptive Team as a Human Resources Coordinator!

Gulf Coast Veterinary Specialists (GCVS) is the leading provider of specialized care for companion animals, renowned for our unwavering commitment to excellence. We work closely with the veterinary community to uphold the highest standards of care, supported by a state‑of‑the‑art facility equipped with advanced diagnostic and therapeutic technologies. Our dedicated team of passionate veterinary specialists and staff share a common goal: to deliver outstanding care and service.

The HR Coordinator serves as an integral member of the Human Resources team, providing essential administrative and operational support to multiple hospital locations. This role assists with day‑to‑day HR functions such as leave administration (FMLA, ADA, and general leave paperwork), employee relations coordination, policy interpretation, and communication of HR updates and initiatives. Partnering closely with the HR Generalist and HR Manager, the HR Coordinator serves as a key point of contact for leaders and team members, helping to ensure timely communication, accurate record‑keeping, and consistent application of HR processes.

While the position does not lead projects, it plays an active role in supporting investigations, coordinating employee correspondence, and advising teams on benefit and policy updates.

This role is best suited for someone who thrives in a collaborative, fast‑paced environment and is eager to grow their HR knowledge while supporting team members across multiple sites. To be successful in this role, the HR Coordinator must have a solid foundational knowledge of HR as well as federal, state, and local leave laws and regulations as well as wellness and EAP plans.

• Provide day‑to‑day administrative support to multiple hospital locations as part of the HR team.
• Prepare and maintain employee documentation related to FMLA, ADA, and other leave types.
• Assist with tracking, communication, and follow‑up for employee leave requests and return‑to‑work processes.
• Support employee relations activities, including documentation, scheduling meetings, and basic investigation assistance.
• Respond to employee and leader inquiries regarding policies, procedures, and HR processes.
• Coordinate communication of HR updates, benefit changes, and other organizational announcements.
• Maintain accurate employee files and HR records in accordance with company policies and confidentiality standards.
• Provide general support for onboarding, terminations, and employee status changes.
• Collaborate with the HR Generalist and HR Manager to ensure consistency and accuracy in HR practices across all sites.
• Assist with data entry, reporting, and HR system maintenance as needed.
• Participate in HR projects or initiatives to improve efficiency, communication, and employee experience.

• High school diploma or equivalent required;
  Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
• 1–3 years of administrative or HR support experience, preferably in a multi‑site or healthcare setting.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, and Word) required.
• Strong written and verbal communication skills with consistent attention to detail and accuracy.
• Ability to handle confidential information with discretion and professionalism.
• Familiarity with general HR practices and U.S. employment regulations (FMLA, ADA, etc.).
• Excellent organizational skills and ability to manage multiple priorities in a fast‑paced environment.
• Willing to embrace change with a great attitude and be comfortable with ambiguity.
• Customer service mindset with the ability to organize and prioritize with minimal guidance; work independently or within teams, and meet deadlines.
• Integrating information from various HR database sources.
• Familiar with U.S. government regulations (i.e.: EEO, Title VII, FLSA, ADA, FLMA, etc.).
• Fluent English skills (speaking & reading) are required for the role; fluency in multiple languages a plus!

ETHOS leadership reserves the right to change the job requirements as…