Clinic Office Manager

3 days ago Be among the first 25 applicants

At Urgent Care for Kids, we believe every child deserves access to high-quality, compassionate healthcare. Our team works hard to provide excellent care in a fast-paced, supportive environment where collaboration and growth are encouraged.

The Clinic Office Manager plays a dual role in supporting both patient care and clinic operations at our Willowbrook clinic. About 90% of this role is dedicated to clinical and front-desk duties as a Utility Player, while 10% of the role focuses on leadership and administrative responsibilities. This is a hands‑on position ideal for a strong leader who enjoys both patient interaction and team management.

• Oversee daily clinic operations and ensure proper staffing
• Create schedules, delegate tasks, and monitor workflow
• Lead, coach, and mentor team members while fostering a positive culture
• Manage payroll/timecards, inventory, and supply orders
• Ensure compliance with HIPAA, OSHA, and all federal/state regulations
• Participate in recruiting, training, and onboarding new team members
• Track KPIs, patient satisfaction, and operational performance
• Address patient concerns and reviews

• Triage patients and assist providers with procedures (splinting, wound care, injections, labs, etc.)
• Administer medications as directed and provide patient education
• Maintain exam rooms and support lab/radiology procedures
• Perform front‑desk functions such as patient check‑in, insurance verification, billing, and collections
• Travel to other clinic locations when coverage is needed

• High school diploma or equivalent
• Certified Medical Assistant (RMA, CMA, NRCMA) with at least 2 years of leadership/management experience
• BLS certification (AHA preferred)
• 1+ year pediatric experience
• 1+ year medical office management experience
• Strong leadership, training, and customer service skills
• Proficient in Microsoft Office Suite and EMR software

• RN or LVN (Texas or compact license, in good standing)
• Bilingual (Spanish)
• 1+ year urgent care experience
• Additional pediatric or management experience

• Fast‑paced urgent care clinic setting with regular patient interaction
• Exposure to communicable diseases and clinical substances
• Ability to stand/walk for extended periods and lift/move up to 50 lbs

We’re committed to creating a team that reflects the communities we serve. We embrace diversity, equity, and inclusion—and believe that diverse teams make the strongest teams
.

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Apply today to join our mission of making healthcare more accessible for children and families across Texas!

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