Contract Administrator

POSITION OVERVIEW

Performs the full range of professional and technical duties required to develop, execute, administer, and manage service contracts for facilities. Ensures contract files are complete and documented to provide a verifiable audit trail. Coordinates inspections and compliance activities for properties owned, leased, or managed by Harris County.

• Performs all tasks necessary to gather and assemble the information required to develop the scope and specifications for solicitation of bids for service contracts, as well as manage the daily business of these service contracts.
• Communicates effectively with stakeholders, inspectors, and contract vendors, while establishing cooperative relationships.
• Maintains files and records.
• Prepares reports and contract documents of various stages, including drafts, changes, renewals, amendments, and terminations.
• Presents information to small and large groups.
• Coordinates compliance inspections, evaluates reports of non‑compliance, and initiates the appropriate response to non‑compliance issues.
• Reviews contractor’s invoices for payment and determines deductions for non‑compliance.
• Acts as a liaison between tenants, inspectors, and contracted service providers.
• May be required to drive a county vehicle during inclement weather.
• Performs other duties as assigned.

Harris County is an Equal Opportunity Employer

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This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• High school diploma or G.E.D. equivalent required.

• Three (3) years of administrative, vendor management, or accounts payable experience, including one (1) year of documented contract management experience required.

• Good verbal and written communication skills, and the ability to follow oral and written instructions.
• Thoroughness in reporting information, establishing schedules, and completing projects in a timely manner, as well as coordinating inspections, repairs, and other contracted services.
• Ability to develop and create contract documents; read, understand, and write reports/correspondence and interpret diagrams, drawings, site plans, and floor plans.
• Understanding of contract documents, policies, terms, and conditions.
• Independent work, logical reasoning, ability to work under pressure, adapt to various circumstances, and use sound judgment in performance of duties.
• Proficiency in Microsoft Windows computers and Office applications, especially Word and Excel.
• Diplomatic communication on a routine basis with contractors, tenants, and the public.
• Pass security checks, including obtaining clearance for the Criminal Justice Information Services (CJIS), and drug tests, as required. This position is Safety Sensitive and subject to random drug and alcohol screening.

• Valid Texas Driver’s License.

Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

• Some relevant college or courses preferred.
• Bachelor’s degree preferred.

• Three (3) years contract management experience preferred.

• 40 hours per week, Monday through Friday, 8 hours per day within normal core office hours with additional hours as required; must be available for on‑call assignments 24/7 and early morning, weekend, and holidays, as required.
• Responsible for Emergency Response operations to support Harris County in times of disasters in whatever capacity is needed.

• Commensurate with experience, based on 26 pay periods.

• 1111 Fannin St, Houston, TX 77002, 8th Floor

• Duties require walking, sitting, standing, bending, stooping, climbing, and lifting up to 50 lbs. for emergencies, stretching in cramped and awkward positions.
• May be exposed to dust, dirt, etc.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.