Contract Specialist II, III, IV-PEPS

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Performs complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials, division and district personnel. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

• Reviews compliance of minority participation goals in consultant contracts.
• Administers consultant contracts.
• Coordinates, reviews, processes and monitors third party advanced funding agreements and supplemental agreements.
• Meets with project managers to identify objectives, needs and issues concerning project contracts.
• Monitors and coordinates with the General Services Division.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Reviews contracts, amendments, subcontracts, procurement documents, work orders, supplemental agreements, time extensions, and consultant qualifications.
• Sets up expenditure authorizations.
• Performs other job responsibilities as assigned.

• Researched state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurements document supplemental agreements, and time extensions.
• Confers with legal staff and management on various legal matters.
• Ensures contracts are payable and meet all legal requirements.
• Executes agreements and contracts.
• Maintains, updates and compiles detailed data, or contracts, including procurement documents and revisions; writes routine and unique correspondence.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and government regulations.

• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• May serve as a lead worker on the related tasks.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.

Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications.

• Contract Specialist II: 2 years in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist III: 3 years in contract administration, administrative support, bookkeeping or accounting.
• Contract Specialist IV: 4 years in contract administration, administrative support, bookkeeping or accounting.

Related graduate level education may be substituted for experience on a year per year basis.

• Valid driver’s license. This position requires driving a state vehicle.
• Cert TX Contract Mgr (CTCM)
• Cert TX Contract Dev (CTCD)

Considerable knowledge of:

• Contract record-keeping.
• Legal terminology.

Proficient skill in:

• Monitoring contracts.
• Maintaining effective working relationships with others.
• Writing, reviewing and revising documents.
• Collecting, sorting and compiling data.
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency.
• Prioritizing and organizing work assignments.
• Using standard office equipment.
• Preparing and maintaining confidential and…