Accounts Payable Manager

An Accounts Payable (AP) Manager plays a critical role in the financial operations of an organization. The position involves overseeing the entire accounts payable process, ensuring that all invoices and bills are paid on time and that the company's financial obligations are managed efficiently.

This role will suit an ambitious AP Manager with circa 3 years+ management experience. You will be technically strong and have excellent experience, particularly in transformation, implementing and improving AP processes.

• Manage the Accounts Payable Process
• Oversee the entire AP cycle, from invoice receipt to making payments.
• Assist with month end closing process, ensuring that all AP transactions are properly recorded, accruals are accounted for, and reconciliations are completed in a timely manner.
• Ensure invoices are processed accurately and in a timely manner.
• Monitor outstanding payables and manage cash flow accordingly.
• Manage the Employees Expense Process
• Oversee the approval process for employee expenses.
• Reconciliation of cash and corporate card submissions and payments.
• Team Leadership and Development:
• Lead, mentor, and manage two direct reports.
• Establish clear objectives and KPIs for the AP team.
• Train new team members and provide ongoing support to existing staff.
• Build and maintain strong relationships with vendors and suppliers.
• Address any discrepancies or issues with invoices, payments, or vendor contracts.
• System and Process Improvement:
• Implement and refine AP processes to increase efficiency and accuracy.
• Leverage accounting software and ERP systems for better automation.
• Ensure compliance with internal controls, financial policies, and external regulations including the preparation of process notes and documentation.
• Reporting and Analysis:
• Prepare reports on AP activity, cash flow, and expenditure trends for senior management.
• Analyse payables data to identify areas of cost savings and efficiency.
• Monitor key metrics such as days payable outstanding (DPO).
• Budgeting and Forecasting:
• Collaborate with the finance department to contribute to budgeting processes.
• Assist in cash flow forecasting based on upcoming payment obligations.
• Ensure that all payments are aligned with the company's budgetary controls.
• Ensure all payments are made in accordance with company policies and legal regulations.
• Manage audit processes related to accounts payable.
• Minimize risks related to fraud or payment errors through internal controls.

• Strong understanding of accounting principles, especially in the areas of accounts payable.
• Proficiency in accounting software and Microsoft Excel.
• Familiarity with ERP systems and automation tools related to AP.
• Ability to analyse financial data and generate actionable insights.
• Strong problem-solving skills, especially in resolving discrepancies and optimizing processes.
• Excellent communication skills for working with vendors and internal departments.
• Negotiation skills for managing vendor terms and resolving disputes.
• Leadership experience in managing and motivating a team.
• Collaboration with other departments (e.g., procurement, finance) to align AP processes with overall financial goals.
• Meticulous attention to detail to ensure accurate invoice processing and payment management.
• Ability to spot errors, inconsistencies, and areas of potential risk.
• 5-7 years of experience in accounts payable or accounting roles, with at least 5 years of management experience.
• Proven track record of Transforming and improving AP function within a busy finance department.
• Experience in managing employee expense processing.
• Managed a minimum of 2 or more team members.
• Strong communication skills and ability to interact well with management and key stakeholders.

Please note:
Regular office attendance will be required with this role.