Financial Coordinator II College of Medicine

Department: Office of the Dean Salary: ($18.32-$20.60) Commensurate with Experience/Education

Coordinates the financial operations of a unit in a college or division. May oversee the activities of clerical financial support personnel.

MQ:

Education:

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED.
Experience: Requires a minimum of five (5) years of directly job-related experience.

• Department is willing to accept education in lieu of experience.

The Financial Coordinator for the College of Medicine is responsible for managing and processing a variety of financial tasks for a large and complex unit, encompassing multiple departments. Key responsibilities include procurement, travel coordination, cash and check handling, and general ledger journal entries. The role ensures accurate financial record-keeping, compliance with university policies, and efficient financial operations across the Units.

• Serve as the procurement coordinator and P-card holder for the department. Manage procurement card expenses, submitting final expense reports in People Soft Finance.
• Procure office, teaching and administrative supplies, and equipment for departments.
• Register vendors and new employees in Payment Works as part of the onboarding process.
• Prepare vouchers to reimburse UH employees for university expenses, create requisitions for equipment and maintenance contracts, goods and service contracts, pay for invoices, and monitor payment status.
• Serve as the liaison to UH Purchasing and Accounts Payable departments.

• Serve as the travel coordinator and T-Card custodian, including monitoring university travel and reimbursement policies, advising on travel procedures, and managing payments and reimbursements.
• Process reimbursements to employees and non-employees, including relocation expenses.

• Perform cash handling and coordinate cash and check deposits.
• Create and submit invoices.
• Prepare journals for ACH and credit card payments

• Document filing of financial transaction documents and data entry of related financial information.
• Collaborate with the Financial Analyst to resolve reconciliation discrepancies related to expense allocations and account codes, ensuring accurate correction journals and vouchers
• Prepare ad hoc expenditure reports as requested
• Participate in the annual budget development process

• Excellent communication skills
• Ability to work well in cross-functional teams
• Adaptability to accommodate changing workflows and technology
• Effective, independent problem-solving skills

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.