Payroll Tax Analyst III

Job Summary

The Payroll Tax Analyst III is a senior‑level payroll tax professional responsible for ensuring accurate, compliant, and timely payroll tax reporting and remittance across multiple jurisdictions. This role supports a complex, high‑volume payroll environment covering the United States, Canada, and Puerto Rico. Operating within Finance Shared Services, this position plays a critical role in safeguarding compliance while partnering with Payroll Operations, HR, Accounting, and external agencies to balance regulatory requirements with business needs.

The Analyst III serves as a subject‑matter expert in payroll taxation and is expected to independently manage complex tax matters, audits, and system‑related tax configurations.

• Ensure accurate and timely filing of federal, state, local, and provincial payroll tax returns.
• Oversee multi‑state and multi‑jurisdictional payroll tax compliance in a high‑volume environment.
• Monitor tax deposits and funding to ensure compliance with all statutory deadlines.
• Review and validate tax configurations within Oracle HCM and ADP Smart Compliance to ensure accurate tax withholding and reporting.
• Manage quarter‑end and year‑end payroll tax reconciliations, including Forms 941, 940, W‑2, T4, and related filings.
• Independently research and resolve complex payroll tax notices from federal, state, and local authorities.
• Lead interactions with tax agencies regarding assessments, penalties, and compliance matters.
• Support internal and external audits by preparing documentation, reconciliations, and detailed tax analysis.
• Identify root causes of tax discrepancies and implement corrective actions to prevent recurrence.
• Serve as a subject‑matter expert on payroll taxation, including wage limits, reciprocity rules, multi‑state withholding, and unemployment tax complexities.
• Interpret federal, state, and provincial payroll tax regulations and assess impact to payroll processes.
• Provide guidance to Payroll Operations, HR, and Finance partners on payroll tax implications of business decisions.
• Support compliance related to garnishments, levies, and other statutory withholding requirements.
• Maintain strong internal controls over payroll tax processes to reduce financial and compliance risk.
• Perform reconciliations between payroll systems, tax service providers, and the general ledger.
• Proactively identify compliance gaps and recommend process improvements.
• Support continuous improvement initiatives within payroll tax operations.
• Collaborate with payroll systems and HR technology teams to ensure accurate tax setup and maintenance in Oracle HCM.
• Partner with ADP Smart Compliance to ensure proper system configuration and issue resolution.
• Participate in payroll system upgrades, tax updates, and process enhancements.
• Document standard operating procedures and strengthen process governance.

• Bachelor’s Degree in Accounting, Finance, Business, or related field (or equivalent experience).
• 5+ years of progressive payroll tax experience in a complex, multi‑state environment.
• Experience with Oracle HCM and ADP Smart Compliance.
• Strong analytical skills and attention to detail.

• Master’s Degree or equivalent experience in Accounting, Tax, Business Administration, or a similar area of study.
• Certified Payroll Professional (CPP) designation.

Frequently:
Repetitive Motions, Eye/Hand/Foot Coordination.

Constantly:
Sitting, Talking, Hearing.

Office:
This job primarily operates in a professional office environment and routinely requires the use of standard office equipment such as computers, phones, copy machines, etc.

• Medical, Dental, Vision, Life Insurance, and Short Term Disability.
• Stock Purchase Plan and Company match on 401(k).
• Paid Vacation, Holidays, and Personal Days.
• Benefits may vary by site.

If this sounds like the opportunity that you have been looking for, please click Apply.